2026-2027 Lead Accounts Payable Specialist @ Accounting/Finance Department

2026-2027 Lead Accounts Payable Specialist @ Accounting/Finance Department

Responsible for on-site leadership of accounts payable activities of the district and handle employee and vendor inquiries in a prompt, courteous manner. Monitor compliance with applicable state laws and regulations and to contribute to good relations with vendors by prompt and accurate payment of all lists of bills.

Education/Certification:

• High school diploma or GED
• Must have an Associate's Degree or have a minimum of 48 semester hours of higher education coursework or pass a district test

Special Knowledge/Skills:

• Aptitude for math
• Knowledge of accounting principles
• Ability to work with numbers in an accurate and rapid manner
• Ability to use software to develop spreadsheets, databases, and do word processing
• Effective communication and interpersonal skills
• Knowledge in all areas of budget codes in order to verify and process all check requisitions and purchase orders
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to train/lead Accounts Payable Clerks

Experience :

• Five (5) years accounts payable experience at a high level of responsibility

Accounting:

• Receive, process, and initiate payments by means of data entry of all invoices, for check requisitions, and purchase orders.
• Review invoice support for accuracy (i.e. sales tax excluded, totals correct) and appropriateness of authorizations.
• Prioritize processing of POs and check requisitions to take advantage of discounts where available.
• Verify correct vendor on check requisitions and purchase orders, and process for payment.
• Responsible for processing and mailing all negotiable checks to vendors at designated times.
• Process off-cycle checks approved for payment.
• Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
• Detect and resolve problems with incorrect orders, invoices, and shipments as needed.

Records and Reports:

• Coordinate with Purchasing Department in maintaining vendor file and keeps records up to date.
• Compile, maintain, and file all reports, records, and other documents required, including auditable records.
• Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
• Maintain and file "paid" check copies and backup materials.

Other:

• Handle all questions and requests promptly and courteously.
• Maintain confidentiality.
• Resolve problems while maintaining effective communication with vendors as well as all district organizations.
• Delegate assignments and guides in the daily performance of accounts payable clerks.
• Work with administrators, principals, directors, and staff regarding accounts payable issues.
• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.

Monitor the work and issue work assignments to accounts payable clerks.

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of Non-Instructional Paraprofessional Personnel.

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Prolonged sitting; occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; possible districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The full job description for this position is included within this job posting. By applying for this position, you are accepting the responsibilities and duties of this position as they are listed in the job description.

Hiring administrators review applications, interview, and recommend for hire.

Calendar Days: 235

Pay Grade: CSP6

2025-2026 Salary Range Min. $41,735 Mid. $49,932 Max. $58,134 (Based on previous experience)

Salaries are determined by the number of completed and eligible years of service at an accredited school.

Salary is based on 235 days. If working less than 235 days, the salary will be less.