Controller Property Management

Job Description

Job Description

Salary:

Position Overview
We are seeking a highly motivated and detail-oriented Controller to lead the financial operations of a
growing property management company overseeing approximately 3,000+ units across 30+ properties.
This role is ideal for a hands-on accounting professional who thrives in a fast-paced, dynamic
environment and is comfortable navigating evolving technology, including Entrata property management
software, QuickBooks, and emerging AI-integrated platforms. This is a full-time, office-based role with
occasional remote flexibility.

The Controller will play a key role in ensuring financial accuracy, driving process improvements, and
supporting strategic decision-making while helping integrate systems through innovative, technology-
driven solutions. This role will work closely with the CEO, leaders of related organizations, the property
accounting team, and external CPA firm to provide strategic financial direction across multiple entities.

Key Responsibilities

Financial Management & Reporting
Oversee all accounting operations, including general ledger, accounts payable/receivable, payroll,
and financial reporting
Produce timely and accurate monthly, quarterly, and annual financial statements for all properties
and consolidated reporting
Manage property-level financial performance, including budgeting, forecasting, and variance
analysis
Ensure proper accounting for property operations, capital expenditures, and reserves
Manage company-wide cash flow, including forecasting, monitoring liquidity, and optimizing
working capital across all properties
Develop, track, and report on key performance indicators (KPIs) and financial metrics to support
data-driven decision-making and the organizations strategic initiatives
Produce multi-entity consolidation and intercompany accounting, including management fee
billing, cost allocations, and coordination of related transactions across affiliated entities

Trust Accounting & Regulatory Compliance
Maintain compliance with South Carolina and future state (e.g., North Carolina) trust accounting
and security deposit requirements
Oversee proper handling and reporting of tenant deposits, earnest money, and other trust
account balances
Ensure timely and accurate reconciliation of trust accounts and compliance with state regulations
Maintain internal controls and audit trails for all trust account activity

Systems & Technology Integration
Lead financial system optimization across Entrata and QuickBooks
Support implementation and ongoing use of AI-driven platforms to integrate and streamline
workflows across systems
Identify opportunities to improve automation, reporting accuracy, and operational efficiency
Serve as a key stakeholder in technology adoption and process transformation

Compliance & Controls
Maintain and improve internal controls and accounting procedures
Ensure compliance with GAAP and applicable regulations
Coordinate audits, tax filings, and external reporting requirements
Monitor cash flow, banking relationships, and financial risk

Leadership & Collaboration
Partner with property management teams to provide financial insights and recommendations
Communicate financial results clearly to leadership and stakeholders
Lead, develop, and mentor accounting team, including direct oversight of the accounting staff and
their daily work product
Collaborate cross-functionally with operations, asset management, and ownership groups

Qualifications
Experience
35 years of accounting experience, preferably within property management or real estate
Experience managing multi-entity or multi-property portfolios strongly preferred
Hands-on experience with Entrata and QuickBooks is highly desirable

Education & Certifications
Bachelors degree in Accounting, Finance, or related field required
CPA or CMA designation preferred

Technical Skills
Strong proficiency in accounting systems and advanced Excel skills
Experience with system integrations or willingness to learn new platforms

Comfort working with or adopting AI-enabled tools for financial and operational efficiency

Soft Skills
Excellent communication and interpersonal skills
Strong attention to detail and organizational abilities
Ability to adapt and perform in a fast-paced, high-growth environment
Problem-solving mindset with a proactive, continuous improvement approach

Why Join Us
Opportunity to play a strategic role in a growing property management organization
Exposure to cutting-edge technology, including AI-driven system integration
Collaborative and innovative work environment

Competitive compensation and benefits package, including the following:
o 401K matching up to 3%
o Health, dental, and vision benefits paid for 80% by company
o Paid holidays and flexible time off
o Office-based with occasional remote flexibility
o Professional development and training opportunities