Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist will process a high volume of invoices each day and ensure that all vendor payments are accurate, timely, and properly documented. This role requires strong attention to detail, consistent follow-through, and the ability to work efficiently with both purchase order and non-purchase order invoices in a large-scale ERP system.

Responsibilities

• Process approximately 75–100 invoices per day with a high level of accuracy and attention to detail.
• Handle both purchase order (PO) and non-PO invoices, ensuring all required documentation is complete and correct.
• Perform 3-way matching of purchase orders, receipts, and invoices to confirm accuracy before payment.
• Maintain accurate and up-to-date vendor records, including setting up new vendors and updating existing vendor information.
• Communicate proactively with vendors to resolve invoice discrepancies and ensure bills are paid in a timely manner.
• Use a large-scale ERP system to enter, track, and manage invoices and payments.
• Work within Excel spreadsheets to organize, analyze, and reconcile accounts payable data.
• Support the accounts payable function by identifying process issues and suggesting improvements to enhance efficiency and accuracy.
• Collaborate with internal teams such as purchasing and receiving to resolve purchase order and invoicing issues.

Essential Skills

• 3+ years of experience processing over 50 invoices per day in an accounts payable role.
• 3+ years of experience performing vendor maintenance, including setting up and updating vendor records.
• 3+ years of experience matching purchase orders to invoices using a 3-way match process.
• Proficiency using a large-scale ERP system for accounts payable processing.
• Ability to work confidently within Excel spreadsheets, including entering, organizing, and reviewing financial data.
• Strong attention to detail and accuracy when processing high volumes of invoices.
• Effective communication skills for working with vendors and internal stakeholders.
• Ability to manage time and prioritize tasks in a fast-paced, high-volume environment.

Additional Skills & Qualifications

• Experience with Syteline ERP or similar enterprise resource planning systems.
• Demonstrated ability to adapt to new systems and processes quickly.
• Interest in growing into a long-term or full-time opportunity within an accounts payable or broader finance function.

Work Environment

This role is fully onsite, providing the opportunity to work closely with finance and operations teams in a collaborative office setting. You will work daily with a large-scale ERP system and Excel to manage a high volume of accounts payable transactions. The environment supports individuals who are detail-oriented, organized, and comfortable handling repetitive tasks with consistency and accuracy. Standard office attire is expected, and you will have access to typical office tools and technology needed to perform the role effectively.

This is a Contract position based out of Hanover, PA.

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Hanover,PA.

This position is anticipated to close on Jun 14, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.