Program Specialist IV

Job Description

Job Description

Overview

Employment in this role is conditional upon successful execution of the contract by the client.

The Work

The Program Specialist IV will coordinate all administrative and program support for the assigned training program, including classrooms and course materials, travel arrangements, training and support staff, equipment, materials and supplies, and other support requirements to ensure successful delivery of the assigned training program.

This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Responsibilities

Key Responsibilities

• Supports instruction delivery, classroom preparation, course handouts, and orientation/graduation ceremonies for the assigned training program.
• Ensures completion of administrative requirements including travel orders and arrangements; lodging; scheduling of facilities and instructors; and preparation of equipment/materials.
• Supports coordination activities and correspondence involving Program Managers, Registrar/staff, instructors, students and other training program stakeholders.
• Assists Subject Matter Experts (SMEs) and curriculum development staff in the creation and updating of lesson plans, instructor guides, student guides, practical exercises, and other course materials in accordance with the client's standard operating procedures and Federal Law Enforcement Training Accreditation (FLETA) standards.
• Supports budget and finance personnel on annual course budget preparation to include funding for student travel and per diem.
• Ensures the efficient use of assigned resources.
• Assists in database and record management and report preparation, as directed.
• Ensures student records, class evaluations/surveys and other class administration documents are collected, maintained, and submitted according to standard operating procedures.
• Resolves technical and administrative problems that occur before and during training delivery.
• Perform tasks associated with ordering, receiving, unpacking, storing, assembling and issuing supplies, materials and equipment.
• Supports vehicle scheduling in preparation for and during training exercises, graduation ceremonies, and at other times when official transportation is needed.
• Coordinates vehicle preparation (fuel, oil, tires, cleaning) and usage with the fleet management office.
• Operates U.S. government vehicles as necessary in the performance of assigned tasks.
• Picks up and delivers official mail and special delivery items.
• Escorts un-cleared personnel when necessary.
• Assists in class coordination, administrative duties, and practical exercises for other courses as needed within the Program Office.
• Employs applicable client security standards and procedures to protect National Security information.
• Other duties as assigned.

Qualifications

Qualifications – Here’s What You Need

• Must possess a high school diploma; an associate or bachelor’s Degree or equivalent experience is preferred together with nine (9) years of progressively responsible administrative experience .
• A minimum of two (2) years fulfilling the duties of a Program Specialist III or equivalent experience.
• Expert knowledge of and experience with administrative and program management functions.
• Working knowledge of military, law enforcement, and/or Government security operations.
• Detailed intensive knowledge of training course administration/logistics.
• Extensive program management experience in a training and/or educational environment.
• Must hold a valid driver’s license and be willing and able to drive official US Government vehicles up to and including 16 passenger vans.
• Secret Clearnce is required. .
• Due to the nature of work at the client’s site, U.S. Citizenship is required.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Preferred Qualifications:

• Knowledge of training and instructional methodologies related to adult learning preferred.
• Knowledge of supply and logistics record keeping/management (supply/logistics forms, supplies, materials inventory, and status report preparation) a plus .

Minimum Skills:

• Strong organizational, interpersonal, oral and written communication skills.
• Must be able to work in a collaborative, team environment.
• Working knowledge of MS Office suite and/or other general office applications.

Our Commitment to you / overview of benefits

• Medical, Dental and Vision Insurance; Wellness Program.
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter).
• Short-Term and Long-Term Disability options.
• Basic Life and AD&D Insurance (Company Provided).
• Voluntary Life and AD&D options.
• 401(k) Retirement Savings Plan with matching after one year.
• Paid Time Off.

Reports to: Program Manager

Working Conditions

• Must be able to work on-site in Blackstone, VA.
• Must be physically and mentally able to perform duties extended periods of time.
• Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position. .
• Must be able to establish a productive and professional workspace.
• May be exposed to varying weather conditions, and loud noises.
• Must be able to sit for long periods of time.
• May be asked to work a flexible schedule which may include holidays.
• May be asked to travel for business or professional development purposes.
• May be asked to work hours outside of normal business hours.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.