Administrative Support Coordinator

Categories Appointment Type Probationary 1 Bargaining Unit Unit 7 - CSUEU - Clerical and Administrative Support Services 1 Job Search Category/Discipline Administrative 1 Time Basis Full Time 1 Workplace Type (Exclude Inst Fac) Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) 1 Administrative Support Coordinator – Extended, Professional and Continuing Education Job no: 562838 Work type: Staff Location: Cal Poly - Mustang Business Park (San Luis Obispo) Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Job Summary The Administrative Support Coordinator will report to the Dean of Extended Education and will be responsible for initiating and performing various actions involved with facilitating program logistics for Extended Education programs. Responsibilities include, but are not limited to, carrying out the logistics processes for self-support classes and programs, budget actions, coordinating enrollment procedures with registration staff, interfacing with campus faculty, staff, and community members associated with each program. The Administrative Support Coordinator must establish and maintain cooperative working relationships and work independently and professionally with all contacts. Department Summary Extended, Professional and Continuing Education (EPaCE) is a self-support unit under the direction of the Dean of EPaCE. As Cal Poly's designated self-support unit, EPaCE works closely with its university, business, community, and international partners to provide access to Cal Poly's unique academic programs and educational resources. We offer a diverse range of degree programs, professional certificates, online courses, and international education programs. Key Qualifications Demonstrated ability to perform detailed work with a high degree of accuracy and efficiency, using sound judgment and professional integrity. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple functions and assignments with fluctuating and time-sensitive deadlines and frequent interruptions. Working knowledge of budget policies and procedures. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Education and Experience High school diploma or its equivalent. Type 45 wpm. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.) Salary and Benefits Anticipated Hiring Range:$48,564 - $56,904 per year Classification Range: $48,564 - $70,752 per year Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. About Cal Poly Known for its Learn by Doing philosophy, Cal Poly is ranked among the top 10 public universities in the nation. Each year, more than 23,000 top-tier students come to Cal Poly in San Luis Obispo and Cal Poly Maritime Academy in Solano County to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities, maritime and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit . Working Within the California State University System As part of the California State University, the nation's largest public four-year university system, Cal Poly employees contribute to a broader mission of advancing knowledge, creating opportunity and serving the people of California. Equal Opportunity and Excellence in Education and Employment This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, and national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.Failure to satisfactorily complete the background check may affect the continued employment of a current CSUemployee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. Positions are posted for a minimum of 14 calendar days. Advertised: October 07, 2026 (1:00 PM) Pacific Daylight Time Applications close: Open Until Filled #J-18808-Ljbffr California Polytechnic State University