JUDICIAL ASSISTANT

Judicial Assistant – 72002652

This advertisement is for Career Service position located at the Division of Administrative Hearings in Tallahassee, FL.

Salary: $40,000, commensurate with experience. Total Annual Compensation Package Estimate: $58,062 · Salary $40,000 · Insurance $9,204 · Retirement $3,320 · Leave and Holidays $5,538

Benefits include exceptional health, dental, and vision; tuition reimbursement; excellent retirement benefits program; generous vacation program with paid holidays; 40-hour work week with weekends off; tax deferred employee investment plan; job stability in an enriching and engaging work environment.

Description

This position serves as an Assistant to three or more Administrative Law Judges. Maintains Judge's calendar, schedules appointments and conference calls, and reserves hearing rooms. Prepares, proofreads, and edits orders and notices. Receives, routes, and screens telephone calls for Judges, and answers questions which may involve interpretation of policies and procedures.

Responsibilities

• Plan, initiate, and carry to completion clerical, secretarial, and administrative activities for each assigned Administrative Law Judge.
• Assist with district workload when other Judicial Assistants in the district have work overflow or are absent.
• Maintain calendars by which each assigned Judge is informed of the critical times, dates, and places connected with each hearing.
• Schedule appointments and conference calls.
• Input, edit, or cancel case information for hearing locations available in Hearing Room Scheduler.
• Serve as back-up to Managing Judicial Assistant.
• Assist with submission of travel authorizations and reimbursements for each assigned Judge, as necessary.
• Confirm hearing dates with parties, if requested, reserving appropriate facility at the location of the hearing, and releasing same, if necessary.
• Enter, proofread, and edit Recommended Orders, Final Orders, Notices of Hearing, correspondence and other legal documents in draft and final form.
• Enter into and/or revise information in CMS.
• Receive, route, and screen telephone calls for the assigned Judges.
• Answer questions which may involve interpretation of policies and procedures of the Division or which may require some knowledge of administrative law.
• Prepare notices, orders, pre-hearing directions, and other documents in connection with hearings.
• Perform such other duties as may from time to time be assigned by the Managing Judicial Assistant, Managing Judge, or Director and Chief Judge.

Knowledge, Skills & Abilities

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of computer software including applications.
• Ability to identify essential information.
• Ability to listen to what other people are saying and ask questions as appropriate.
• Ability to talk to others to effectively convey information.
• Ability to manage one's own time.
• Ability to understand written sentences and paragraphs in work related documents.

Required Qualifications

Must possess a high school diploma or the equivalent.

Preferred Qualifications

Experience in a Legal setting is preferred. Strong proofreading, writing, and grammar skills are preferred. English majors are encouraged to apply.

Hiring Process

You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information in your application. You may be contacted to participate in a selection process which may consist of written exercises, work samples, skills tests, or interviews. You may be notified by email to participate in a selection process. Failure to reply within a designated timeframe may exclude you from further consideration. Applications will be accepted until 11:59 PM on the closing date.

Successful completion of Level 2 background screening is required for all positions with the Division of Administrative Hearings. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here.