Executive Assistant

Executive Assistant

Location: New York, NY

Schedule: Onsite M-F

Compensation: $120,000$130,000 base / $150,000$160,000 total compensation + overtime eligible

Experience: 25 years

About the Role

We are looking for a polished, organized Executive Assistant to support two senior leaders in a fast-paced and collaborative environment. This person will play an important role in keeping day-to-day priorities organized and ensuring the executives are set up for success.

The position is a great fit for someone with 25 years of experience who enjoys being the person behind the scenes keeping things moving. Candidates coming from a coordination or administrative background are encouraged to apply, particularly those with experience managing calendars, coordinating meetings, and working with multiple stakeholders.

Responsibilities

• Manage complex calendars, including scheduling meetings, resolving conflicts, and helping prioritize competing requests.
• Coordinate meetings and handle day-to-day scheduling needs.
• Arrange domestic and international travel and manage related logistics.
• Serve as a point of contact for internal and external stakeholders.
• Prepare meeting agendas, materials, and other information as needed.
• Take meeting notes and help track follow-ups and action items.
• Assist with presentations, communications, and team updates.
• Coordinate meetings, events, offsites, and other team activities.
• Support onboarding and other team initiatives.
• Assist with special projects and administrative needs as they arise.
• Help improve processes and find ways to make day-to-day operations more efficient.
• Handle confidential information with discretion and professionalism.

Qualifications

• 25 years of professional experience in an Executive Assistant, Administrative Assistant, Coordinator, or similar role.
• Bachelor's degree required.
• 3.5+ GPA
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Comfortable working in a role that involves frequent coordination and shifting priorities.
• Strong written and verbal communication skills.
• Professional, personable, and proactive approach.
• Comfortable working with senior-level professionals and a variety of stakeholders.
• Proficiency with Microsoft Office and tools such as Slack and Zoom.
• Experience in a fast-paced environment is a plus, but industry background is open.

This is a great opportunity for someone looking to grow their Executive Assistant experience while working closely with senior leadership and taking on meaningful responsibility.