Temp Admin

Required Skills & Experience
• \tProvide high-level executive support by managing executive calendars, scheduling internal and external meetings, and resolving scheduling conflicts\n• \tDeliver strategic calendar gatekeeping based on an innate understanding of key priorities and executive objectives\n• \tParticipate in executive meetings when appropriate, record meeting notes, and follow up on action items\n• \tPrepare presentation materials using Google Slides and office software for internal executive meetings and external engagements\n• \tAssist in organizing departmental All Hands meetings, off-site sessions, and virtual team-building events\n• \tArrange end-to-end domestic and international travel logistics\n• \tIdentify potential roadblocks and prioritize executive time based on a holistic awareness of company-level priorities\n• \tPrepare expense reports and manage monthly credit card purchasing reporting in a timely manner\n• \tCreate and manage purchase orders to support departmental needs\n• \tMaintain updated team alias distribution lists, Slack channels, and shared repository folders\n• \tManage onboarding schedules and logistics for new senior leaders joining the department\n• \tPerform administrative projects and act as a back-up support resource for other Executive Assistants as needed

Job Description

This role provides high-level executive and administrative support to multiple senior executives, with a strong focus on calendar management, prioritization, travel, meeting coordination, and confidential information.\nThe ideal candidate should be able to:\n• \tManage complex executive calendars and resolve scheduling conflicts.\n• \tAct as a calendar gatekeeper, understanding executive priorities and protecting their time.\n• \tCoordinate internal/external meetings, take notes, and follow up on action items.\n• \tPrepare executive presentations using Google Slides and other office tools.\n• \tCoordinate All Hands, off-sites, team events, and virtual meetings.\n• \tManage domestic and international travel arrangements end-to-end.\n• \tHandle expenses, credit card reporting, and purchase orders.\n• \tMaintain Slack channels, distribution lists, shared folders, and team repositories.\n• \tCoordinate onboarding for new senior leaders.\n• \tSupport other Executive Assistants when needed.\n• \tManage multiple executives with different working styles and priorities.\n• \tExercise strong judgment, discretion, confidentiality, and independence.\n• \tAdapt quickly to changing priorities and use AI/technology to improve efficiency and quality.\n• \tDemonstrated ability to manage multiple executives with differing working styles\n• \tExcellent written and verbal communication skills\n• \tStrong organizational skills and high level of integrity with demonstrated discretion in handling confidential information\n• \tAbility to adapt quickly in response to changing priorities and minimal direction\n• \tLooks for ways to leverage AI and technology to achieve quality and efficiency\n• \tAbility to execute tasks and make informed decisions with little to no executive intervention, exercising high-level discretion and sound judgment\nhourly rate expectation: