Capitol Compliance Officer & Internal Auditor

Capitol Compliance Officer & Internal Auditor

The Oklahoma State Treasurer (OST) is seeking a detail-oriented and hard-working individual to join our Compliance & Audit team. The Compliance Officer & Internal Auditor position ensures fiscal policies, practices, and/or regulations meet the compliance requirements of Oklahoma Statutes, Administrative Rules, and the Institute of Internal Auditors. This position reports directly to the State Treasurer and the Chief of Staff/Deputy Treasurer of Administration.

Under the general direction this role ensures fiscal policies, practices, or regulations meet the compliance requirements of Oklahoma Statutes, Administrative Rules, and the Institute of Internal Auditor. Conducts, coordinates, and maintains a continuous system of internal auditing of all functions within the Office of the State Treasurer and its divisions. Responsibilities include evaluating existing or planned financial and operating systems and their related procedures and making recommendations for modification and improvements to the same, to improve controls and/or enhance operational effectiveness. Responsibilities also include making recommendations on standards of controls to be applied in developing systems and procedures; and identifying areas of deficiency in statutory and regulatory compliance and other duties as assigned. This position will report to the Deputy Treasurer for Operations.

State employees enjoy a comprehensive benefits package with a generous healthcare benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents, a retirement savings plan, 11 paid holidays, and longevity payments. Employees earn 15 days of vacation and 15 days of sick leave in the first year of employment.

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to communicate, move about inside the office, and perform keyboard and 10-key entries. This position may often require long periods of remaining in a stationary position and daily use of a computer and desk phone.

The functions within this job family will vary by level, but may include the following:

• Plan and perform financial, regulatory, compliance, or operational reviews/audits to verify that controls and processes are in place and operating effectively.
• Comprehend and carry out complex accounting, auditing, and fiscal procedures.
• Provide analyses and conclusions on the effectiveness & efficiency of internal controls.
• Identifies control and compliance gaps and recommends opportunities for improvement to operational programs.
• Assist in risk analysis, identify mitigating controls, and provide reports to ensure efficient and effective operations.
• Conducts & analyzes risk assessments and develops or recommends policy or procedures to mitigate identified risks.
• Utilize the Institute of Internal Auditors (IIA), Governmental Accounting Standards Board (GASB), and internal policy standards for research and review of compliance.
• Documents audit and review findings and results in accordance with the Institute of Internal Auditors (IIA), Governmental Accounting Standards Board (GASB), and internal policy standards.
• In the area of investment transactions, this position shall perform reviews of investment trade packets, brokers, and brokerage firms.
• Determine that the State Treasurer's investment policies and procedures strictly adhere to state statutes, administrative rules of the agency, and other applicable policies of OST.
• Identifies control and compliance gaps and recommends opportunities for improvement to operational and Unclaimed Property (UP) programs.
• Conduct data extraction and analytics to support all program audits and reporting.
• Prepares timely compliance summaries, observation reports, and memorandums.
• Provide internal support to leadership based on specific operational and UP situations.
• If providing coverage, perform duties to support the Unclaimed Property program during safe deposit auctions and inventory.
• If providing coverage use UP program claims software to support analyses, auditing, and compliance.
• If providing coverage, review UP Claims for accuracy, completeness, and compliance with UP Statutes and Administrative Rules.
• Demonstrate intellectual curiosity.
• Other duties as assigned.

Knowledge of:

• Computer technology related to accounting systems, including Excel.
• General accounting & bookkeeping principles, theories, financial statements and reports, accounting ledgers, and journals are essential.
• Monthly reconciliation processes.
• Global Internal Audit Standards (IPPF-GIAS), COSO Framework for Internal Controls, Generally Accepted Accounting Principles (GAAP), and Governmental Accounting Standards Board (GASB) standards along with the ability to comply with those standards, associated laws and regulations.
• Writing internal control procedure manuals.

Skills in:

• Technical proficiency related to office equipment, Microsoft 365 Suite products, basic computer, and scanner operations.
• Accounting, auditing, and/or bookkeeping experience are essential.
• Working effectively both independently and in a team environment, participating, communicating, and collaborating daily.
• Being detail oriented with the utmost meticulous attention being given to details, policy, procedures, data entry, and interpretation.
• Analytical skills that are required to identify irregularities, patterns, root cause analysis, and recommending or taking corrective action.
• Organization & Time Management, prioritizing and balancing multiple projects is essential to job success and meeting strict deadlines.

Ability to:

• Be a proactive self-starter who uses good judgment and critical thinking along with strong analytical and problem-solving skills including but not limited to accounting records and business practices.
• Read, interpret, and apply various rules and regulations.
• Communicate and express ideas clearly and concisely, both orally and in writing at all levels of management and staffing.
• Review and analyze accounting records and business practices.
• Establish and maintain effective working relationships with others to include fellow employees, related stakeholders, and other officials.
• Complete or participate in various types of audits and complete required reports; to comprehend and carry out complex accounting, auditing, and fiscal procedures; to perform a wide range of audit functions; to perform highly independent work.
• Exercise good judgment in analyzing situations and making decisions.
• Deal effectively with matters requiring high level attention in accordance with policy and exercise tact, courtesy, and initiative.
• Manage and meet multiple deadlines and meet varying job-related demands.
• Implement strategic plans, adapt rapidly, and build trust through quality of work.
• Work cooperatively with the Oklahoma State Auditor and Inspector as it relates to the performance of their annual audits and information/documentation requests.

Education and Experience Requirements :

• Applicants must possess a bachelor's degree in accounting, business, economics, finance, or a closely related field, and three (3) to five (5) years of relevant relatable experience to be considered for this vacancy.
• Applicants who have not attained the Certified Public Accountant (CPA) or Certified Internal Auditor (CIA) designation will be expected to pursue one of these certifications.
• Experience in the public finance sector or state government is preferred.

Additional Considerations & Preferences:

• Preference will be given to applicants who possess certifications or qualifications that demonstrate expertise in this career field. Applicants who have attained the Certified Public Accountant (CPA) or Certified Internal Auditor (CIA) designation will be given significant preference.
• Applicants with data analytics, Jasper, Java code, and PeopleSoft experience will be given additional consideration and are preferred.
• Applicants with knowledge and/or exposure to mineral deeds, probates, tax documents, and other related legal instruments will be given higher consideration for interview and selection.
• Preference will be given to applicants who have experience using Auditing Software, ACL (Analytics).

Special Requirements:

• Core working hours are Monday through Friday, 08:30 am to 5:00pm, providing for a 30-minute lunch period.
• All newly hired employees are subject to a 1-year trial period.
• This position is subject to the Oklahoma Human Capital Management Civil Service Protections and FLSA Non-Exempt.
• This role does not allow for any form of remote work, including telecommuting or hybrid arrangements. The nature of this position necessitates in-person presence. Prospective candidates should be aware that the responsibilities associated with this role require a physical presence at the designated workplace in Oklahoma City, Oklahoma.

Additional Requirements:

• Education, certification, or license proof must be provided before a formal offer is made.
• All applicants must