Staff Accountant

Job Description

Job Description

SUMMARY: Oversees accounting and reporting, general ledger reconciliation, and accounting policy development; computes and prepares data for journal entries, general ledger, and related financial statements; oversees all accounting functions. Provides support to the payroll process and performs payroll processing functions, including new hire onboarding and human resources employee master file maintenance.

DUTIES AND RESPONSIBILITIES:

Accounting-

• Oversees and/or leads preparation of general ledger journal entries, fixed asset tracking, monthly balance sheet reconciliation, and bank reconciliation.
• Responsible for accurate and timely month-end close; produces month-end financial reports and issues to appropriate personnel in a timely manner.
• Analyses and reconciles balance sheet accounts.
• Reports, analyzes, and interprets financial and operating data for management.
• Prepares, reviews, and interprets data for inclusion in financial reports, statements, and summaries.
• Reviews financial data for accuracy; identifies problems and supports day-to-day operations.
• Assists in adoption of new accounting standards including but not limited to researching standard, preparing written accounting policy for company, and preparing new disclosures.
• Assists with company cash flow analysis including but not limited to tracking cash flow activity, preparing reports, and analyzing information for management.
• Prepares monthly and quarterly reporting and analyses for the CFO, COO and ownership.
• Supports policy development and offers advice regarding accounting and internal control issues, reporting needs, and policy review and changes.
• Develops reporting and variance analysis regarding departmental operating budget versus actual expenses.
• Analyzes and maintains all accounts receivable accounts, refund accounts, and deposit accounts.
• Assists with annual external audits.
• Assists with related special projects as required.
• Performs other related duties as assigned by management.
• Trains, motivates, and develops accounting staff.

• Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations.

Payroll Functions-

• Oversees payroll-related functions including but not limited to processing new hires, termination status changes, tax changes, wage garnishments, deductions, and direct deposit.
• Oversees and assists with the review, verification, and processing of payroll data.
• Oversees and assists with the processing of manual checks as necessary.
• Develops and implements system for accurate storage and maintenance of payroll records and files including but not limited to PTO and other accrued leave.
• Responds to all payroll-related inquiries including but not limited to payroll deductions and accruals, wage garnishments, child support payments, and employment verifications; resolves employee issues.
• Reviews and assures accuracy of payroll, deductions, and payroll tax information.
• Oversees preparation of month-end and government reports.
• Develops, implements, and manages payroll practices, policies, and procedures.

Administrator-

• Administers human resources activities including but not limited to employee hiring practices and benefit plans.

• Responds to employee’s benefit questions, resolves problems regarding access to or payment of benefits, orients newly eligible employees, and processes enrollment forms and change requests.
• Maintains employee files.
• Assures required labor law posters are in place.

QUALIFICATIONS:

• Bachelor’s degree (B.A./B.S.) in accounting or finance or equivalent.
• Three to five years related experience or equivalent.

• Demonstrated proficiency in leading and motivating subordinates
• Basic competence in subordinates’ duties and tasks
• Ability to work with all levels of management
• Acute attention to detail
• Demonstrated ability to plan and organize projects

• Proficient in Microsoft Excel, Word and Outlook. Proficient in Dynamics GP accounting software or other similar programs.
• Ability to prepare reports and business correspondence.
• Working knowledge of data collection, data analysis, and evaluation.
• Very strong accounting skills.
• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

COMPETENCIES:

• Analytical --Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Problem Solving --Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Planning/Organizing -- Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Quality Management-- Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.
• Leadership-- Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
• Judgment-- Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand
• Occasionally required to walk
• Continually required to sit
• Occasionally required to utilize hand and finger dexterity
• Continually required to talk or hear
• Continually utilize visual acuity to operate office equipment, read
  business related information and communications, and use a keyboard
• Occasionally required to lift/push/carry items less than 25 pounds
• Continually required to operate standard office equipment

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.