Procurement Coordinator

About US:
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.


Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.

Job Summary:


Tryfacta is seeking a Procurement Coordinator for our client in San Antonio, Texas 78207 . This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!

Position Title: Procurement Coordinator
Location: 100 N. Santa Rosa, Ste 120, San Antonio, Texas 78207
Duration:
Work Schedule: M-F, 40 Hours per week

Responsibilities for this position include, but are not limited to:

GENERAL DESCRIPTION
The Procurement Coordinator provides administrative and operational support to the Procurement & Contracts Department by assisting with purchasing activities, contract administration, solicitation processes, and procurement recordkeeping. This position coordinates procurement-related activities to ensure compliance with federal, state, local, and organizational policies while providing excellent customer service to internal departments, vendors, and external partners.The Procurement Coordinator works under the guidance of procurement leadership and assists in the preparation,
coordination, and tracking of procurement activities that support the organization's operational and programmatic needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Procurement Administration
• Assists with the preparation and processing of purchase requisitions, purchase orders, contract documents, and procurement-related correspondence.
• Coordinates procurement requests from internal departments to ensure completeness and compliance with procurement requirements.
• Maintains procurement files and documentation in accordance with organizational record retention policies.
• Assists with solicitation activities, including Invitations for Bid (IFBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Requests for Quotes (RFQs).
• Coordinates vendor communications throughout the solicitation process.
• Schedules procurement meetings, evaluation committee meetings, vendor conferences, and contract-related activities.

Contract Coordination
• Assists with monitoring contract expiration dates and renewal schedules.
• Maintains procurement and contract tracking spreadsheets and databases.
• Coordinates collection of required vendor documentation, including insurance certificates, certifications, and compliance documents.
• Assists in preparing contract amendments, extensions, and related documentation.

Vendor Support
• Serves as a point of contact for vendors regarding procurement procedures and documentation requirements.
• Assists vendors with registration, submission requirements, and procurement inquiries.
• Maintains positive working relationships with vendors while ensuring fair and equitable procurement practices.

Compliance & Documentation
• Assists in ensuring procurement activities comply with applicable federal, state, local, and organizational procurement policies.
• Reviews procurement documents for completeness and accuracy.
• Maintains confidential procurement information and records.
• Assists with procurement audits by gathering supporting documentation.

Administrative Support
• Prepares reports, spreadsheets, and procurement metrics.
• Assists in maintaining procurement calendars and project timelines.
• Coordinates document routing for approvals and signatures.
• Supports department projects and special assignments as needed

To be considered for this position, you should have: [Skills, Education, or Experience]

GENERAL QUALIFICATIONS
To perform this job successfully, the individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS, and ABILITIES
Knowledge of:
• Basic procurement and purchasing principles
• Office administrative procedures
• Customer service practices
• Microsoft Office Suite
• Recordkeeping practices

Skill in:
• Organization and time management
• Written and verbal communication
• Data entry and document preparation
• Customer service
• Problem-solving
• Attention to detail

Ability to:
• Prioritize multiple assignments while meeting deadlines.
• Maintain confidentiality of procurement information.
• Interpret and follow procurement policies and procedures.
• Build effective working relationships with staff, vendors, and stakeholders.
• Work independently while contributing to a collaborative team environment.
• Learn procurement regulations and contract administration processes.

EDUCATION and/or EXPERIENCE
• Associate degree from an accredited college or university in Business Administration, Public Administration, Purchasing, Supply Chain Management, Finance, or a related field.
• One (1) to three (3) years of administrative, purchasing, procurement, finance, or contract support experience preferred.
• Public sector or government procurement experience is preferred but not required.
• Experience maintaining detailed records and working with multiple deadlines is desirable.
• Knowledge of federal grant compliance is a plus.
• An equivalent combination of experience, training, and/or education approved by the agency

Tryfacta is an Equal Opportunity-Affirmative Action Employer. We do not discriminate based on Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age
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