Marketing Coordinator

Department: Architectural Design

Lerch Bates is seeking a Marketing Coordinator to support proposal development, marketing initiatives, document design, and project coordination for our Architectural Design team. This role plays a critical part in creating polished, professional, and visually compelling client-facing materials while supporting business development and project delivery efforts.

As a Marketing Coordinator , you will collaborate closely with consultants, project managers, and leadership to develop proposals, qualifications packages, presentations, marketing collateral, and branded documents. You'll also help maintain and improve company templates, ensuring consistency, usability, and visual excellence across both internal and external communications.

This position is ideal for someone who combines strong graphic design skills with exceptional attention to detail and advanced Microsoft Word expertise. Our clients are architects, developers, engineers, and building owners who expect professional, thoughtfully designed deliverables. We are looking for someone who takes pride in creating documents that are not only accurate but visually impactful.

About Lerch Bates:

Lerch Bates (LB) is a global technical consulting firm focused on improving how buildings perform for owners, designers, and the people who use them every day. For more than 75 years we've partnered on some of the world's most complex and high-profile projects. Today we provide Total Building Performance expertise that integrates Building Science and Building Flow into a unified delivery model.

Our work spans design, construction, investigation, repair, rehabilitation, management, and modernization with one consistent goal: helping clients make confident, well-informed decisions in an increasingly complex built environment.

We are 100% employee-owned through our ESOP, which fosters an ownership mindset and accountability in everything we do. At Lerch Bates, your expertise matters, your voice carries weight, and your work directly contributes to our shared success as OneLB.


What You'll Do:

The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

Proposal Development & Business Development Support

• Support the preparation and submission of proposals, qualifications packages, RFP responses, RFQs, RFIs, and interview presentations
• Coordinate proposal schedules, content collection, production, and final delivery
• Format, edit, and produce high-quality documents using Microsoft Word, PowerPoint, Excel, Adobe InDesign, and related software
• Maintain proposal content libraries, resumes, project profiles, and marketing assets
• Assist with business development initiatives and pursuit tracking

Marketing, Branding & Graphic Design

• Design and develop marketing collateral, brochures, project sheets, presentations, infographics, and other client-facing materials
• Maintain and enhance company templates to ensure consistency, professionalism, and brand alignment
• Create visually compelling documents that effectively communicate technical information
• Support the development and maintenance of branded forms, reports, presentations, and internal resources
• Collaborate with technical staff to transform complex information into polished, client-ready deliverables

Document Design & Quality Control

• Serve as a subject matter expert for document formatting, layout, and visual presentation
• Troubleshoot and improve Microsoft Word templates, styles, formatting standards, and document functionality
• Perform quality control reviews of proposals, reports, presentations, and project documents
• Ensure consistency in grammar, formatting, branding, graphics, and overall document quality
• Maintain document standards and best practices across the department

Project Coordination & Administrative Support

• Track project and proposal information within Deltek and other business systems
• Support contract administration and project documentation activities
• Assist with obtaining Certificates of Insurance (COIs) and project compliance documentation
• Organize and maintain electronic project files and marketing resources
• Support consultants, project managers, and leadership with project coordination and administrative needs
• Assist with special projects and operational initiatives as assigned

What You'll Bring:

• Associate's or Bachelor's degree in Marketing, Graphic Design, Communications, Business Administration, English, Journalism, or a related field preferred
• 2+ years of experience in marketing coordination, proposal coordination, graphic design, business development support, or a related role
• Advanced proficiency in Microsoft Word, including styles, templates, formatting, document automation, and large-document management
• Experience creating professional client-facing documents, proposals, presentations, and marketing collateral
• Proficiency with Adobe InDesign required; experience with Photoshop and Illustrator preferred
• Strong visual design skills with an eye for layout, typography, branding, and presentation quality
• Excellent business writing, editing, proofreading, grammar, and communication skills
• Exceptional attention to detail and commitment to producing polished, high-quality work
• Strong organizational skills with the ability to manage multiple deadlines and competing priorities
• Intermediate proficiency in Microsoft PowerPoint, Excel, Outlook, and SharePoint
• Experience with Deltek, CRM systems, proposal management platforms, or project management software preferred
• Experience supporting architecture, engineering, construction (AEC), consulting, design, or professional services firms strongly preferred
• Ability to work independently while collaborating effectively with cross-functional teams

Why Work with Lerch Bates?

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off (starting at 17 days annually)
• 9 paid holidays
• 401(k) with employer match
• Employee Stock Ownership Program (ESOP)
• Paid parental leave
• Professional development and tuition reimbursement
• Performance-based incentives and bonuses
• Employee assistance and wellness programs

Be more than just an employee...

Lerch Bates is 100% employee-owned! Our employee-owners bring a distinct "we own what we do" brand of technical consulting to every project and partnership. When you work with us, you join a company with an ownership mindset. Expect responsibility, service, and performance in everything we do. So, what does that mean for you? After a certain service time, you are eligible for stock ownership, which essentially works as an additional wealth accumulation and/or retirement account!


Core Values

Ownership • Community • Integrity • Respect • Optimism

Working Environment:

This position is primarily performed in a professional office environment and requires regular interaction with employees, clients, vendors, and visitors. The role involves supporting daily office operations, coordinating administrative activities, and managing multiple priorities in a fast-paced setting.

Physical Demands:

While performing the duties of this position, an employee is regularly required to sit; talk or hear, in meetings, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. An employee is regularly required to walk and stand.

Mental Demands:

While performing the duties of this position, an employee is are regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret people and situations; learn and apply new skills and information rapidly; perform highly detailed work on multiple, concurrent tasks with frequently changing deadlines and interruptions; and interact with LB Executives, Project Managers and Administrative Assistants as well as clients, members of governmental agencies, professional and community organizations and committees, the media and the public.

Employment is contingent upon the successful completion of a pre-employment background check and drug test. The drug test includes screening for marijuana, regardless of state or local laws permitting its use. A conditional offer of employment will be rescinded if a candidate fails either the background check or the drug test. This requirement is mandated by federal regulations applicable to our government contracting obligations.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law.