Legal Administrative Coordinator - Labor and Employment

Legal Administrative Coordinator (LAC)

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Labor and Employment Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced. This position will reside in the Los Angeles office. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.

Primary Functions and Responsibilities

• Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly upon request the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
• Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
• Drafts routine correspondence and memoranda; updates recurring reports as assigned.
• Performs redlining.
• Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.
• Responds to client, staff, legal professionals, and vendor inquiries.
• Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
• Assists with time entry.
• Assists with the billing process including proforma delivery, narrative edits, and customized reports.
• Processes new business intake, related forms, and correspondence.
• Processes expense reports and invoices; arranges check requests; monitors through completion.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
• Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
• Maintains case docket/calendaring, as needed.
• Transcribes text (e.g., correspondence, and miscellaneous legal documents) from handwritten drafts, voice messages or recordings.
• Opens, screens and routes mail, and manages faxes and email.
• Provides legal research, case support and project assistance.
• Other administrative duties as assigned.

Education and Experience

• Bachelor's degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience.
• Previous law firm experience required.
• Experience with supporting a Litigation practice, including State and Federal Court rules and filing procedures.
• Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work autonomously while also functioning effectively in a team environment.
• Flexibility to work overtime required.