Paralegal and Legal Operations Specialist

About the Role As a Paralegal and Legal Operations Specialist at New Tradition, you will provide critical support to our legal team and the broader business, as we help drive New Tradition’s continued growth. This is a highly collaborative role where you’ll partner closely with the General Counsel and cross‑functional stakeholders to build scalable processes that keep the business moving forward. You’ll play a key role by owning our contract repository and contract management process (including helping to finalize the implementation of our CLM), drafting and negotiating standard commercial agreements, managing our US‑based entities, and assisting with corporate governance and internal policies, IP portfolio management, lease compliance, insurance and risk mitigation, employee lifecycle documentation, M&A and, as needed, litigation. The right candidate is a dynamic, adaptable self‑starter who communicates effectively across all levels of the organization, brings creative problem‑solving to new challenges, and is comfortable working independently while supporting a solo General Counsel. What You’ll Do Contract Management, Records Retention and Procurement/Vendor Management Assist with finalizing the implementation of New Tradition’s CLM/contract repository (Summize) and partner with the General Counsel to launch additional functionality (self‑service agreement generation, automated workflows, approvals, etc.) Manage contract intake, execution, and storage, including partnering closely with the real estate team to ensure lease files are complete, current, and well‑maintained Prepare, review, and negotiate standard commercial agreements using approved templates and playbooks, including NDAs, advertising terms and conditions, and vendor MSAs Develop and manage a process for tracking key contract dates and flagging deadlines proactively Own the legal department’s document repository, including policies, employee files, governance documents, templates, and executed agreements outside the CLM Assist with vendor onboarding documentation and contract administration Compliance, Corporate Governance and HR Support Track and maintain compliance with contractual obligations for material contracts (primarily lease agreements), including legal, operational, reporting, insurance and other requirements Assist with preparation and maintenance of governance documents and corporate records Maintain and manage corporate entity records, organizational documents, good standing and annual report filings, and business licenses across all jurisdictions Partner with the General Counsel and Chief Human Resources Officer to prepare and manage employee lifecycle documentation and to manage employee files Support internal investigations and external audits, as needed Litigation, IP & Outside Counsel Management Manage document hold and preservation notice processes Coordinate with outside counsel on active litigation matters, including document collection, discovery support, matter tracking, and budget management. Track and manage the company's trademark portfolio, including renewal deadlines and registration status Assist with reviewing and approving advertiser copy for legal compliance Review outside counsel invoices; partner with Finance to track legal spend against budget How You’ll Measure Success Delivering consistently accurate, detail‑oriented work across a wide range of legal and operational tasks Building strong relationships with internal stakeholders and becoming a trusted partner across the business Improving efficiency by contributing to scalable processes, systems, and documentation Exercising sound judgment, including knowing when to elevate issues or seek guidance from the General Counsel Managing multiple priorities and deadlines without sacrificing quality What You’ll Bring Required 3-5 years of experience as an in‑house paralegal, legal operations professional, or contract manager Excellent written and verbal communication skills, with the ability to work effectively with both legal and non‑legal stakeholders at all levels Exceptional organizational skills with the ability to manage multiple projects and shifting priorities in a fast‑paced environment A proactive, ownership‑driven mindset with a willingness to take initiative, navigate ambiguity, and improve processes Hands‑on experience with a CLM/contract management platform Strong drafting, negotiation, and document preparation skills Sound judgment, discretion, and a high level of integrity in handling confidential information Proficiency with Microsoft Office Suite, Google Suite, Slack and other standard business tools Preferred Paralegal certificate from an ABA‑approved program Commissioned notary public (or willingness to obtain) Experience with entity management and corporate governance Familiarity with lease administration or real estate contract management A Note About Us All of our full time roles in New York are based at our headquarters in Union Square, where our whole team thrives on in‑person collaboration in the office Monday through Thursday of each week. Being onsite for the majority of our workweek enables us to build strong connections, collaborate effectively to solve challenges, and foster an engaging environment. In our New York City HQ, you’ll work alongside the whole senior leadership team, including our founders. Salary and Benefits The salary range for this role is between $100,000-$125,000, plus an annual discretionary bonus based on company and individual performance. We also offer medical, vision and dental insurance, unlimited time off, commuter benefits, and 401(k). Please note that the foregoing compensation information is a good‑faith assessment associated with this position only and is provided pursuant to the New York State Pay Transparency Law and New York City Pay Transparency Law. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, business and organizational needs, and market benchmarks evaluated for the scope and responsibilities of the position. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire. Equal Opportunity Employer New Tradition is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace that reflects the values of equity and mutual respect. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, marital status, disability, veteran status, or any other characteristic protected by applicable law. We encourage individuals of all backgrounds to apply and are dedicated to providing an environment where all employees feel valued and supported. Reasonable Accommodations New Tradition provides reasonable accommodations for individuals with disabilities in accordance with applicable law. If you need a reasonable accommodation during the application or interview process, please contact us at View email address on click.appcast.io. Fair Chance New Tradition will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with applicable federal, state, and local laws, including the New York State Fair Chance Act and New York City Fair Chance Act. To all Recruitment Agencies New Tradition does not accept agency and unsolicited resumes and is not responsible for any fees related to such agency or unsolicited resumes. #J-18808-Ljbffr