Inventory Allocation Coordinator

Job Description

Job Description

ABOUT HART

HART is a personalized, soulful jewelry brand headquartered in Charleston, South Carolina. Built around the belief that what you wear should mean something, HART offers a complete jewelry wardrobe as a toolkit for self-transformation and manifestation.

Role Overview

As HART’s retail footprint grows, we are looking for an Inventory Allocation Coordinator to help keep inventory moving to the right place at the right time. This role supports how inventory is allocated, replenished, and transferred across our retail stores and ecommerce channel, working closely with our planning and allocation leadership. This is a hands-on, execution-focused role. You will work daily in our digital planning and allocation tools, run allocations and transfers, and pick and ship inventory to our stores. You will also help prepare inventory for new store openings and support the rollout of new systems and processes as we scale. The ideal candidate is organized, detail-oriented, and comfortable working with numbers. You communicate clearly, follow through on the details, and want to grow your career in planning and allocation.

Key Responsibilities

Allocation & Replenishment

• Execute daily and weekly allocation, replenishment, store-to-store transfers, and inventory rebalancing in our allocation software

• Prepare initial allocations for new product launches using the clustering, grading, and allocation rules set by planning leadership

• Maintain min/max levels by store, and analyze sales by location, category, and channel to keep replenishment in line with demand

• Monitor in-season stock levels by store and channel, and flag lost-sales risks, overstocks, and imbalances for action

New Store Openings

• Build and execute opening allocations for new stores based on the approved assortment and depth plan

• Track opening timelines and keep Retail Operations and Fulfillment updated on inventory readiness

Systems, Fulfillment & Process

• Keep data in our digital planning and allocation tools accurate and current, including forecasts, replenishment settings, and allocation rules

• Handle pick-and-ship for inventory pulls, store allocations, and transfers, and track them through to completion

• Coordinate pull timing for launches, promotions, and new store openings

• Reconcile system recommendations with on-hand inventory, and investigate and resolve discrepancies

• Pull and share weekly inventory reports, including store stockouts, inventory concerns by location, and inventory valuation.

• Document allocation, replenishment, and transfer procedures, and keep them up to date

• Help test and roll out new systems and processes for inventory allocation

Qualifications

• 2+ years of experience in allocation, merchandising, inventory, or supply chain in a retail or omnichannel environment.

• Strong organizational skills and attention to detail, with the ability to manage a high volume of day-to-day tasks accurately.

• Strong Excel skills, including lookups, pivot tables, and working with large data sets.

• Experience with inventory planning or allocation software preferred.

• Familiarity with retail metrics such as sell-through, weeks of supply, and inventory turns.

• Comfort with hands-on work, including picking, packing, and shipping inventory.

• Clear written and verbal communication with stores and cross-functional partners.

• Experience supporting new store openings is a plus.

• Interest in growing a career in planning and allocation.

HART is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.