Bookkeeper/Office Manager

This job was posted by : For more information, please see: Physical Requirements: Normal sitting, standing and walking throughout the day. Physical elements include stooping, kneeling, climbing and reaching. Engage in normal sitting, standing and walking throughout the day. Must be able to drive a car or ride in a car to travel for training. Vision and hearing as are sufficient to carry out tasks and engage in normal conversation. Perform under stress when confronted with emergency, critical, unusual, or dangerous situations. Necessary Requirements: Must communicate effectively with program participants, co-workers and members of the public in writing, in person, using computer applications and on the telephone. Must have reliable transportation. Must have a strong commitment to helping program participants work and obtain program objectives. Must have strong critical thinking skills to identify problems and arrive at timely solutions. Must believe in the mission of YouthBuild McLean County and be supportive of the organizations strategies to help improve the lives of people we serve. General Description: The Fiscal Assistant is under the direct supervision of the Chief Financial Officer. This position is responsible for providing fiscal functions to YouthBuild students, staff, stakeholders and the public. This position is a full-time, non-exempt position. # TASKS - Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Answer telephones, direct calls, and take messages as needed. - Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. - Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions. - Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints. - Complete and mail bills, contracts, policies, invoices, or checks. - Open, sort, and route incoming financial mail, answer correspondence, and prepare outgoing mail. - Process and prepare documents, such as business or government forms and expense reports. - Compute, record, and proofread data and other information, such as records or reports. - Type, format, proofread, and edit correspondence and other documents used to conduct financial business. - Conduct periodic reviews of program files, financial records, contracts and agreements for compliancy. - Complete work schedules, manage calendars, and arrange appointments. - Review files, records, and other documents to obtain information to respond to requests. - Deliver messages and run errands. - Inventory and order materials, supplies, and services. - Train other staff members to perform purchase or finance activities. - Count, weigh, measure, or organize materials. - Documenting/Recording Information - Performing Administrative Activities - Evaluating Information to Determine Compliance with Standards - Interpreting the Meaning of Information for Others - Thinking Creatively - Analyzing Data or Information - Performing General Physical Activities - Assists in the procurement of items needed to purchase for all programs. - Participate in program activities with program participants and other staff. This includes attending school functions, service projects and special trips. - Connect, communicate and direct program participants and assist them in meeting program goals. - Work collaboratively with the staff team to address concerns, celebrate excellence and strategically plan by attending meetings, trainings and opportunities for skill development. - Participate in specia programs outside of the scheduled workday to support the mission of YouthBuild McLean County like the Service Ball, Graduation, youth field trips, national training and other events as scheduled. - Make all necessary and reasonable precautions to protect students, equipment, materials, and facilities. - Apply appropriate consequences for inappropriate student behavior and rewards for student excellence - Build meaningful, productive relationships with students