On-Site Manager

Job Description

Job Description

The On-Site Manager is responsible for directing the daily operations, maintenance, and overall management of the community, ensuring the buildings, systems, and common areas are well-maintained and operating efficiently. This position oversees the performance and condition of all mechanical, electrical, and structural systems by conducting regular inspections, identifying maintenance needs, and planning for repairs, replacements, and capital improvement projects.

Serving as the primary point of contact for the Board of Directors, residents, staff, vendors, and contractors, the On-Site Manager coordinates all aspects of community operations. This includes supervising on-site personnel, managing vendor and contractor relationships, working with public utility representatives, and ensuring the property is maintained to the highest standards.

This is a hands-on leadership position that requires excellent communication, organization, and problem-solving abilities. The ideal candidate can effectively balance multiple priorities, lead a team, and provide outstanding service while maintaining the quality and value of the communities managed by Abaris Real Estate Management.

$100,000

• Maintain a thorough understanding of the association's governing documents and community policies.

• Conduct regular inspections of the building, grounds, and mechanical systems to identify maintenance needs and potential issues.

• Oversee onsite staff, vendors, and contractors, ensuring work is completed efficiently and to contract specifications.

• Coordinate repairs, maintenance projects, and capital improvements, providing recommendations to the Board of Directors as needed.

• Manage vendor relationships, scheduling, permits, invoices, and related documentation.

• Monitor inventory and purchase supplies and materials in a cost-effective manner.

• Communicate project updates and maintenance issues to the Board and residents, helping to resolve concerns and maintain positive relationships.

• Ensure contractors comply with community requirements, licensing standards, and emergency procedures.

• Maintain compliance with all applicable federal, state, and local regulations, including OSHA and workplace safety standards.

• Minimum of 3-5 years of property management, facilities management, or building operations experience, preferably in a condominium or homeowners association setting.

• Strong knowledge of building systems, including mechanical, electrical, and general maintenance operations.

• Experience managing vendors, contractors, and onsite staff.

• Ability to conduct property inspections, identify maintenance issues, and coordinate repairs and capital projects.

• Knowledge of association governing documents and experience working with Boards of Directors is preferred.

• Strong organizational skills with the ability to manage multiple priorities and projects simultaneously.

• Experience managing budgets, invoices, purchase orders, and inventory is a plus.

• Excellent communication and customer service skills, with the ability to effectively interact with residents, board members, and contractors.

• Proficient in Microsoft Office and property management software.

• Knowledge of applicable federal, state, and local regulations, including OSHA safety standards.

• Ability to work independently, exercise sound judgment, and respond effectively to emergencies and changing priorities.

Abaris Real Estate Management Inc. was founded in 1975 and specializes in the management of condominium, cooperative, and homeowner association communities. We are an independently owned and operated community association management company based in Potomac, Maryland, and we serve the greater Washington D.C. metropolitan area. Abaris Realty is also proud to be a part of an elite group of management companies that have earned the Community Association Institute’s highest designation of Accredited Association Management Company (AAMC).