Administrative Assistant 4

Salary: $55,596.00 - $74,748.00 Annually
Location : Thurston County - Olympia, WA
Job Type: Full Time - Permanent
Job Number: D4_AA4_#0100_2026
Department: Washington State Patrol
Division: Communications Division
Opening Date: 09/16/2026
Closing Date: 9/24/2026 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step


Description
About the Agency & Division:
The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.

The Communications Division employees are true first responders and are the lifeline for our Troopers and many contracted agencies. Located in seven communications centers throughout Washington State, Communications Officers provide around-the-clock professional emergency support to the WSP, federal, state, local and tribal agencies. Communications Officers answer 911 calls and initiate emergency services to meet the needs of the public and officers in the field.

Duties
Reporting to the Division Commander, the Communications Division AA4 acts as the principal administrative assistant to the Commander and Assistant Commander but also provides administrative support to the Division Headquarters staff and seven Communications Center Station Managers and the Training Team Manager. This includes: exercise independent judgment to accomplish tasks and solve problems within the position's scope of authority; support the Mission of the WSP and the Communication Division goals, objectives, and values; monitor deadlines to ensure all tasks are completed accurately and on time; ensure AA4 SOP manual(s) is up to date; and all other documents that need to remain current; maintain, update, and coordinate division headquarters calendars/schedules; make travel arrangements in or out of state for all employees in the Division as requested; maintain a master filing system for all correspondence, documents, contracts, invoices, etc.; review and reconcile expenditure reports and submit vouchers for the Division to ensure timely payments; order, track and maintain supplies and equipment; have a working knowledge of all the data bases used within WSP (TEMS, TARS, Remedy, etc.); screen, prioritize and distribute mail; and function as the Records Retention Coordinator for Communications Division Headquarters.
Our new teammate will be able to:

• Serves as the Administrative Assistant 4 to the Communications Division Commander and Assistant Commander, and provides administrative support to the seven Station Mangers and Training Team Managers (CO4s).
• Provides administrative and secretarial support to the Division.
• Provides secretarial support to the Division Commander and Assistant Commander; coordinates office operations; maintains Commander's calendar.
• Screens, prioritizes, and distributes mail; and screens calls and visitors.
• Makes travel arrangements for Division staff for in-state and out-of-state travel.
• Maintains Division vehicle files and ensures each vehicle is meeting vehicle maintenance requirements.
• Maintains files and performs as the Records Retention Coordinator for the Division in compliance with record retention requirements.
• Monitors deadlines to ensure all tasks are completed accurately and on time.
• Reviews and reconciles expenditure reports and submit vouchers for the Division to ensure accuracy and timely payments.
• Maintains a working knowledge of all the databases used within WSP (TEMS, TAS, NEOGOV, etc.)
• Coordinates with other agency staff members on administrative practices and procedures.
• Serves as liaison with ITD to authorize access to databases, emails, etc. Coordinates and monitors the assigned parking for the Helen Sommers Building (HSB).
• Orders supplies and equipment on behalf of the entire Communications Division, to include but not limited to: office supplies, headsets, radio technology equipment, computer equipment, furniture (chairs, cabinets, etc.)

Qualifications

Required Qualifications:

• High School diploma or GED equivalent.
• Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Three years of experience using Microsoft Office Suite, including Word, Excel, Publisher, PowerPoint and Microsoft Teams.

The full position description is available upon request.

If you have gotten this far and are thinking you do not qualify, consider again. It may be that lived experience, volunteer positions, or a combination of experience and education could demonstrate your ability to perform the duties within this job. If you are excited about this role but you're not sure if your experience or held credentials align perfectly with every qualification in the job description, we encourage you to apply anyway and contact the HR Consultant below to discuss your situation specifically. You may just be the needed candidate for this or other roles.


Why work for the Washington State Patrol?

• A healthy life/work balance by offering flexible schedules and telework options for most positions.
• An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work.
• Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01.
• Qualification for the .

Equity Competencies

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

The Washington State Patrol does not provide immigration sponsorship; therefore, applicants must possess work authorization that does not require employer sponsorship.
Supplemental Information
NOTE : This is not a full-time telework position. Candidates must be able and willing to work in the office and commute to the official duty station . A hybrid or flexible work schedule may be available after training and/or probationary period has been successfully completed.

For more information regarding how to apply for this position , please click here .


Questions?

Please contact Aleesha Brown at View phone number on click.appcast.io or via e-mail at
Check us out on: WSP's Website | Facebook | Twitter | Instagram | YouTube | LinkedIn
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.


Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.


Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.


Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.


Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing

Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026
01


No additional point value is given for questions 1-3. Have you ever worked for the Washington State Patrol (WSP)?

• Yes
• No

02


If you answered "yes" to question #1, what month/year were you last employed with WSP?
03


If you answered "yes" to question #1, what district/division were you assigned to prior to separation from WSP?
04


+WSP-PBE01 - The Washington State Patrol has strict hiring standards for all employees within our agency. Carefully review questions 5 - 23 and respond honestly. If you are selected to move forward in the hiring process, you will be required to respond to these questions during a polygraph test. UNTRUTHFUL RESPONSES WILL RESULT IN YOUR PERMANENT DISQUALIFICATION FOR EMPLOYMENT WITH OUR AGENCY. "POSSESSION" is defined as having actual physical control of any illegal (non-prescribed) drug for personal use with the intent to commit a crime. "USE" is defined as trying, testing, or experimenting - which includes but is not limited to - tasting, smoking, injecting, absorbing, sniffing, or inhaling. Do you understand the importance of answering these questions honestly AND that untruthful responses will permanently disqualify you from employment with our agency?

• Yes
• No

05


+WSP-PBE02 - For the questions related to past drug use, definitions of illegal Schedule 1-5 drugs are listed here for your reference: Schedule I (RCW 69.50.204) - Examples could include: Codeine, Heroin, Morphine, Ecstasy, LSD, Peyote, GHB, Methaqualone, Cannabis, etc.Schedule II (RCW 69.50.206) - Examples could include: Opium, Cocaine, Codeine, Hydrocodone, Oxycodone, Methadone, Methamphetamine, Amphetamine, Depressants, Hallucinogenic substances, etc. Schedule III (RCW 69.50.208) - Examples could include: Stimulants, Depressants, Hallucinogens, Ketamine, Anabolic steroids, Hallucinogenic substances, etc. Schedule IV (RCW 69.50.210) - Examples could include: Barbital, Diazepam, Fludiazepam, Halazepam, Lorazepam, Phenobarbital, etc. Schedule V (RCW 69.50.212). Have you possessed or used any non-prescribed Schedule 1-5 drugs (except for Cannabis) over five (5) times combined within the last 10 years? This also applies to synthetic versions of these drugs.

• Yes
• No

06


+WSP-PBE03 - Have you possessed or used any non-prescribed Schedule 1-5 drugs (except for Cannabis) in the last three (3) years? This also applies to synthetic versions of these drugs.

• Yes
• No

07


+WSP-PBE05 - Have you been convicted of Driving Under the Influence (DUI) within the last 10 years?

• Yes
• No

08


+WSP-PBE06 - Have you been convicted of a misdemeanor involving DUI more than once?

• Yes
• No

09


+WSP-PBE07 - Have you ever injected any non-prescribed illegal drugs?

• Yes
• No

10


+WSP-PBE08 - Have you ever knowingly trafficked, sold, offered to sell, or transported for sale any illegal drugs after age 13?

• Yes
• No

11


+WSP-PBE09 - Have you ever possessed or used any non-prescribed Schedule 1-5 drugs (except Cannabis) after submitting any law enforcement application?

• Yes
• No

12


+WSP-PBE10 - Have you ever possessed or used Heroin or its derivatives?

• Yes
• No

13


+WSP-PBE11 - Have you ever used or illegally possessed any non-prescribed Schedule 1-5 drugs while employed by a law enforcement agency (this includes military law enforcement)?

• Yes
• No

14


+WSP-PBE12 - For the following questions, the term "conviction" refers to any disposition adverse to you. A decision not to prosecute, a dismissal, or acquittal will not be considered a conviction for the purpose of these questions; however, a dismissal received after a period of probation, suspension, or deferral of prosecution or sentence will be considered a conviction for the purposes of these questions. Have you ever been convicted of a felony?

• Yes
• No

15


+WSP-PBE13 - Have you intentionally inhaled (huffed) any aerosol or substance (nitrous oxide, whippets, paint, glue, DXM, etc.) in the last three (3) years?

• Yes
• No

16


+WSP-PBE14 - Have you ever been convicted of a misdemeanor involving the use or possession of firearms in the commission of a crime, crimes of violence (i.e., domestic violence, assault, sex crimes, etc.), or controlled substances?

• Yes
• No

17


+WSP-PBE15 - Have you been convicted of a misdemeanor in the last three (3) years?

• Yes
• No

18


+WSP-PBE16 - Have you been convicted of a misdemeanor (other than those listed in PBE14) OVER the age of 21?

• Yes
• No

19


+WSP-PBE17 - Have you ever been convicted of a misdemeanor UNDER the age of 21?

• Yes
• No

20


+WSP-PBE18 - Have you been convicted of more than two (2) major moving violations (Reckless Driving, Negligent Driving 2nd Degree, etc.) in the last five years?

• Yes
• No

21


+WSP-PBE19 - Have you ever been convicted of a crime or had a charge reduced or dismissed for any reason?

• Yes
• No

22


+WSP-PBE20 - If you answered Yes to one or more questions listed in #5 through #22, you MUST provide detailed information (including dates) for each situation. NOT PROVIDING AN EXPLANATION FOR EACH YES ANSWER WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION FOR THIS POSITION. If you marked No to each of these questions please type -Does not apply-.
23


+WSP - Are you legally authorized to work in the United States?

• Yes
• No

24


+WSP - Will you now or in the future require 'sponsorship for an immigration-related employment benefit?For purposes of this question "sponsorship for an immigration-related employment benefit" means "an H-IB visa petition, an 0-1 visa petition, an E-3 visa petition, TN status and 'job flexibility benefits' (also known as 1-140 portability or Adjustment of Status portability) for long-delayed adjustment of status applications that have been pending for 180 days or longer." (please contact us at the email address on the bottom of this job posting if you are uncertain whether you may need immigration sponsorship or desire clarification.)

• Yes
• No

25


+WSP - Do you posses a valid, unrestricted Washington state driver's license or can you obtain one within 30 days of employment?

• Yes
• No

26


+WSP - Which of the following best describes your highest level of education?

• High School Diploma or GED Equivalent.
• Associates Degree.
• Bachelor's Degree.
• Masters degree or higher.
• None of the above.

27


How many years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work?

• I have LESS THAN 24 months of this type of experience.
• I have AT LEAST 1 year of this type of experience.
• I have 2 years of this type of experience.
• I have 3 years of this type of experience.
• I have 4 years of this type of experience.
• I have 5 or more years of this type of experience.
• I do not have this type of experience.

28


Which of the following best describes your experience working with Microsoft Office products (Outlook, Excel, Word)?

• I have LESS THAN 24 months of this type of experience.
• I have AT LEAST 2 years of this type of experience.
• I have at least 3 years of this type of experience.
• I have at least 4 years of this type of experience.
• I have 5 or more years of this type of experience.
• I do not have this type of experience.

29


+WSP - Where did you learn of this opportunity?

• WSP Recruiter/Event
• Family/Friend works for WSP
• WSP Website
• Direct Text Message with a Recruiter Through Interview Now
• Military/Veteran Event
• Miramar
• Social Media
• Airport Marketing
• Indeed
• Handshake
• Email Broadcast
• Careers.Wa.Gov
• Other

Required Question