Sales Admin Executive - Mandarin Speaking

Responsibilities:

• Reports to Sales Admin Manager.

• Assist in email correspondences i.e. reply when required to, depending on urgency/follow up on email content requirement such as product inquiries and etc.

• Handle incoming phone call inquiries, refer caller to respective personnel if necessary.

• Ensure data accuracy in server/system including product name, serial numbers and individual selling price.

• Provides day-to-day administrative support.

• Arrange and organize appointments for both internal or external meetings.

• Arrange and coordinate monthly sales meeting’s requirement i.e. booking of conference room and its amenities. minutes of meeting and thereafter, distributing minutes of meeting for further actions and follow up.

• Flight and hotel bookings arrangements.

• Arrange and coordinate offsite meetings, conferences and other events when necessary.

• Prepare and compile profile/product presentations, necessary handouts/documents for proposals/ tender.

• Conducts research and stay up to date on the latest info on industry and products.

• Review/restructure department’s organization chart to ensure proper communication channel as and when required.

• Assist in preparing expenses claims for submission and follow up on approval.

• Ensure team members adhere to their tasks/requirements assigned by SSM and SPM

• Monthly sales report and sales update submission.

• Keeps track of sales targets.

• Maintain and update customers’ info and sales record regularly.

• Communicate customers’ feedback/complaints if any.

• Perform ad-hoc duties as and when required.

• Able to manage the team when Sales Admin Manager not around.

Requirements

• Candidate must possess at least Diploma or equivalent.
• Minimum 3 years of working experience in secretarial or administrative position with knowledge in MS office (particularly in MS Excel);
• Mandarin speaking / Reading / Writing - MANDATORY
• Well verse in SAP system - Added advantage