Facilities & Operations Compliance Specialist

Job Description

Job Description

POSITION: Facilities and Operations Compliance Specialist

SUPERVISOR: Sr. Manager, Operations Systems and Compliance

STATUS: Hourly/Non-Exempt

PAY RANGE: $26.00 - $28.00 Hourly

The base pay offered will consider internal equity and may vary based on the candidate’s job-related knowledge, skills, experience, and other factors.

LOS ANGELES REGIONAL FOOD BANK

The mission of the Food Bank is to mobilize resources to fight hunger in our community. To fulfill our mission, we source and acquire nutritious food and other products and distribute them to people experiencing nutrition insecurity through our partner agency network and directly through programs; energize the community to get involved and support hunger relief; and conduct hunger and nutrition education and awareness campaigns and advocate for public policies that benefit the people we serve. Food Bank employees are hired because of their unique skills, diverse perspective, and their commitment to our mission. This means that each of us, working together, will do all that we can to fulfill our vision that no one goes hungry in Los Angeles County. Our core values include: Respect, Stewardship & Accountability, Collaboration, Urgency, Service, Integrity and Diversity. Our organization is committed to maintaining a positive and engaging workplace for all employees.

ESSENTIAL FUNCTIONS

The position of the Facilities & Operations Compliance Specialist will be responsible for coordinating project and compliance efforts through data and documentation collection. Will work directly with the Sr. Manager of Operations & Systems Compliance and the Facilities Manager to ensure that licenses, permits, certificates of insurance, and final approvals are fulfilled and accounted for. Will liaise with other departments, vendors and individual contributors to obtain status updates and ensure timely and proactive communication to stakeholders.

WHAT YOU’LL DO

Facilities Operations, Maintenance & Vendor Coordination: Oversees the timely completion of the facilities repairs/facilities request log (all facilities). Manages the Inmapz portal and updates all maintenance for LA5 facility Assists with vendor appointments and visits to the LA5 facility by coordinating appointments with direct contacts at each facility, arranging for parking and notifying the Front Desk Administrative team. Communicates to the facility team on open requests and repairs that need to get done in all warehouses and provides recommendations for new vendor resources as needed.

Safety, Compliance & Audit Readiness: Collaborates with team members to conduct Feeding America Audit Inspections monthly for the LA5 facility Coordinates with the Safety Specialist to inspect all fire extinguishers monthly for the LA5 facility Assists the Safety Specialist with observations on safety in the warehouse at LA5 (helps with walkthroughs looking for hazards). Works with the Safety Specialist and Sr. Manager to abate safety concerns. Assists the Sr. Manager with compliance to AIB standards and ensuring the facilities are audit ready and work with internal teams to provide support as needed. Assists with interior safety and evacuation maps for all facilities, working closely with the Safety Specialist to ensure updates are addressed and new maps are posted.

Administrative Systems, Documentation & Access Control: Assists the Sr. Manager, Operations Systems and Compliance, and the Facilities Manager, with the Tru-portal system to activate or deactivate badges or entry FOBs for all departments working at LA5/LA7. Updates SDS logs and assists with updating SOPs and procedures for Operations with approval from the Sr. Manager. Serves as the documentation steward for all permits, licenses, W-9s, certificates of insurance, coordinating efforts with the Director of Compliance & Administration and Human Resources. Responsible for maintaining log books, checklists, and documentation for operations. Duties and responsibilities are subject to change based on business needs

QUALIFICATIONS

• Associates or bachelor’s degree from an accredited college or university preferred; minimum of two years of food or consumer goods distribution preferred; or combination of education and experience.

• Good understanding of food safety, construction permitting, safety and quality process concepts, practices, and procedure.

• Intermediate to proficient knowledge with MS Office (Excel, Word, PPT) and Google Suite, with some knowledge of ERP/SAP systems

• Conducts self in a professional, respectful and courteous manner during all interactions. Works effectively and collaboratively with others toward common goals. Presents a professional appearance and demeanor.

• Communicates accurately, honestly, supportively and in a timely manner with department and interdepartmental team members. Demonstrates strong planning, organizing, time management and interpersonal skills.

• Self-starter who is able to work with minimum supervision. Works effectively under pressure to meet established goals and objectives.

• Demonstrates problem-solving and organizational abilities. Participates in operational aspects of the department, and maintains/participates in performance improvement activities within the department.

• Displays professional and personal integrity.

• Willingness and ability to take ownership of tasks and provide recommendations as needed.

• Ability to work as lead when requested by Sr. Manager.

• General knowledge of warehousing, audit requirements, document organization, and safety practices and procedures.

• Detail-oriented, strong analytical capabilities needed to formulate and prepare reports; ability to maintain focus and ensure data integrity and high-quality work output.

• Passion for the Food Bank’s mission and commitment to the values of the organization: inclusion, diversity, equity, accessibility, respect, stewardship & accountability, collaboration, urgency, service, integrity, and diversity.

WORK ENVIRONMENT

• Office and Warehouse Environment.

• Exposure to natural elements such as odor, noise, dust, heat, rain, or cold.

• Long hours spent sitting, standing and walking, crouching, bending, and reaching may be necessary.

BENEFITS

We offer a comprehensive benefits package:

• Medical: Employee HMO coverage as little as $10 per bi-weekly paycheck and access to Nonstop Health funds

• Dental: Employee HMO coverage available at no cost

• Vision: Comprehensive vision insurance with generous allowances for examinations and material costs

• Flexible Spending Accounts

• Employer-paid Life Insurance and Long-Term Disability

• Optional Long-Term Care Insurance

• 403(b) retirement savings plan with employer match

• Employee Assistance Program (EAP) with expanded Mental Health

• Employee recognition programs

• Growth & career development support for professional certifications and additional training resources

• Vacation: Two weeks annually for the first three years

• Holiday: Nine paid holidays; eligible upon date of hire

• Sick Leave Time available

As a part of the Food Bank’s pre-employment screening process, all potential employees are subject to a Criminal Background Check.

In instances of a federal, state or locally declared emergency, Los Angeles Regional Food Bank is typically considered an essential service and emergency responder; all of its employees may be called in to perform regular or emergent duties.

The Los Angeles Regional Food Bank is proud to be an “Equal Opportunity Employer.” Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. The Food Bank fosters an organizational culture where ideas and decisions from all people help us grow, innovate, and serve in a rapidly changing world. We strongly encourage people from underrepresented groups to apply.