SENIOR EXECUTIVE ASSISTANT

Benefits Health, Vision, and Dental Insurance Life Insurance (including coverage for Dependents) Short and Long-Term Disability Insurance Essential Functions Manages and provides clerical and administrative support including but not limited to word‑processing, presentations, data management and analysis, scheduling, proof‑reading, video/teleconferences, travel arrangements, purchasing, record keeping, filing, copying and mailing. Leads the process for the President and Vice President’s accessibility and helps to create open lines of communication with executives. Directs, manages and/or coordinates projects with various staff and departments generally involving work of a confidential nature and requires knowledge of the practices and procedures of the function, company products, policies and programs. Assists in managing, planning and coordinating events, conferences and meetings of a more complex nature involving details of logistics, international and national requirements, special considerations, etc. which may involve some level of direction. May lead a team or independently manage a simple to intermediate level event, conference or meeting. Prepares, reviews and tracks invoices as well as expense reports for a specific department and/or Executive(s). Acts as a liaison as well as serves as a resource person inside and outside of the company and acts to resolve intermediate level to complex problems in relation to administrative coordination responsibilities. Attends meetings as appropriate and may function as the scribe as well as ensuring the coordination of global schedules/calendars in relation to conferences, customer visits, travel requirements, etc. Develops, coordinates and distributes meeting notes to all appropriate participants. Coordinates the schedule of the President and Vice President, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and other duties of the executive office are carried out seamlessly. Makes travel arrangements for Department(s) or Executive(s), coordinating flights, accommodations and other itinerary specifics. Responds to and writes correspondence when needed per President and Vice President's request and approval. Fields phone calls, takes requests for meetings and coordinates various aspects of interdepartmental communication as necessary for the President and Vice President. Performs other duties as assigned. Must be U.S. Citizen. Qualifications Minimum of an Associate’s Degree with at least four years of experience in a corporate setting. Proficient with Microsoft Office (Word, Excel, Power Point). Excellent continuous teamwork, use of discretion, flexibility, and exemplary interpersonal skills. Strong organizational and communication skills. Detail oriented with ability to work independently and multitask in a fast‑paced environment where scheduling and problem‑solving skills are critical. Ability to interface with all levels of internal management and staff, domestic and international as well as outside customers and vendors. Proven effective business writing skills; experience in project management; experience in internal and external meeting coordination; assemble, manage and analyze confidential information/documents – confidentiality is a must. High school diploma or GED required. Bachelor’s degree or associate’s degree preferred. Physical Requirements Ability to lift 20 pounds regularly and up to 50 pounds occasionally. Ability to sit and/or stand for long periods of time. Known Hazards Carpal Tunnel Syndrome. Environmental Conditions This position works in an office environment with no exposure to hostile environments, loud noises, hazardous chemicals, smoke or extreme temperatures. The position may result in eye and muscle strain, backaches, headaches, and repetitive motion injuries from using computers on a daily basis and may require extended periods of sitting while reviewing detailed data. #J-18808-Ljbffr East Coast Repair & Fabrication, LLC