Administrative Assistant

Location Fort Worth Campus, Fort Worth, TX Our Comprehensive Benefits Package Medical Dental Vision Voluntary Life (Employee, Spouse, Child) Employer-Paid Life Insurance Short-Term Disability (STD) Long-Term Disability (LTD) Flexible Spending Accounts (FSA/LFSA) Health Savings Account (HSA) HSA Employer Contribution Critical Illness Hospital Indemnity Accident Insurance 401(k) 401(k) Employer Match Paid Holidays Floating Holiday Mental Health Day Referral Bonus Program Tuition Assistance Program (TAP) Administrative Assistant – Job Summary The Administrative Assistant position is a pivotal role within our clerical department, designed to ensure seamless operational support across multiple leaders and departments. This role is based in Houston, TX, and requires a highly organized, detail-oriented professional who thrives in a dynamic, fast-paced environment. The Administrative Assistant will play a critical role in maintaining the efficiency of daily operations while fostering a welcoming and professional atmosphere for both staff and visitors. Key Responsibilities Providing administrative support to 3‑4 leaders/departments, ensuring streamlined communication and operational efficiency. Supervising and managing two front desk receptionists, ensuring exceptional service delivery at the first point of contact. Serving as the primary point of contact for visitors and callers, embodying professionalism and courtesy at all times. Coordinating special events and projects, contributing to the success of admissions and organizational initiatives. Maintaining essential office supplies and equipment to support uninterrupted operations. Manage and supervise two front desk receptionists, ensuring high standards of service and professionalism. Provide administrative support to 3‑4 leaders/departments, facilitating effective communication and task management. Answer incoming calls promptly and courteously, routing them accurately to the appropriate staff member or voicemail. Take accurate messages when necessary and ensure timely follow‑up. Greet visitors warmly and professionally, directing them to their intended destinations. Process and distribute lead inquiries accurately and efficiently to Admissions personnel. Assist with special admissions events, including open houses, orientations, and high school field trips. Perform data entry and support special projects as required. Execute direct mail and bulk mail projects to support organizational initiatives. Facilitate and proctor admission assessments with precision and compliance. Manage local campus purchase orders and maintain accurate records. Order and maintain office supplies and student scrub inventory to ensure operational readiness. Collect vendor invoices and packing slips for submission to corporate accounting. Maintain and replenish copier supplies, including paper, staples, and toner, and order replacements as needed. Update and distribute the phone extension list to ensure accurate internal communication. Coordinate maintenance requests with building management to address facility needs promptly. Oversee shipping and receiving of all packages, ensuring proper handling and documentation. Perform other duties as assigned to support organizational goals and objectives. Qualifications High school diploma or general education degree (GED) required. Minimum of two years of experience in an administrative role, demonstrating strong organizational and multitasking abilities. Exceptional customer service skills, with a professional and welcoming demeanor. Proficiency in managing multiple priorities and supporting diverse teams effectively. Strong attention to detail and accuracy in handling administrative tasks and communications. #J-18808-Ljbffr