Building Secretary (Temporary for the Remainder of the

Building Secretary

The Pine-Richland School District is currently seeking a building secretary to support students, staff, and community members at Hance Elementary School. This assignment will last through June 30, 2026. Provide general secretarial and clerical support to the building principal. Greet visitors, receive and respond to in-person, telephone and e-mail inquiries and correspondence, and facilitate communication of information between building administrators and faculty, staff, parents, students, and other members of the public.

Essential duties and responsibilities include providing clerical and office support to the building principal including scheduling, filing, making/taking/routing phone calls and emails, and preparing correspondence, mailings, and other documents. Type, prepare, distribute, file records/reports, correspondence, mailings, and other related documents connected to building functions and needs. Greet parents, students and other individuals contacting or visiting the building and respond to inquiries. Utilize student information system and other electronic tools to communicate with staff regarding class rosters, schedules, etc., as well as to assist parents with account access and registrations. Order, process, and maintain office materials, equipment and inventories including stock/supply room. Monitor and process student attendance records, medical excuses, parent excuses, tardys, early dismissals, and other attendance documents. Coordinate daily substitute staffing needs, including class coverages, substitute materials, and other staffing assignments, as needed. Maintain accurate and complete records, as required by law, and ensure that all activities comply with Board policies, rules and guidelines and all administrative requirements. Maintain effective working relationship with professional and support staff, administration, students, parents and community groups. Assist with the updating of the Emergency Operations Plan, Emergency Evacuation Maps, and other building-level safety and security documentation. Attend building and team meetings as necessary. Assist with the preparation and distribution of required reports. Regular and timely attendance. Assist with the management and updating of the principal calendars. Make PA announcements and distribute other faculty and staff communication, as needed. Assist the Guidance Department, as needed. Monitor building calendar for scheduled events, both during and after the school day. Assist with the coordination of building events and programs. Ability to operate standard office equipment (i.e., fax machine, copiers, scanners). Other duties as assigned by the Building Principal or their designee(s).