Payroll Specialist

Payroll Specialist Job Description

Elite Home Healthcare LLC is a growing home health care agency based in Bedford, IN. We are experiencing tremendous growth with a census of more than 600 patients. Due to our size and growth, there is plenty of room for advancement. We are seeking an organized team player with excellent multitasking, attention to detail, and communication skills.

Position Overview:

The Payroll Specialist is responsible for supporting the agency's payroll operations by ensuring employee payroll is processed accurately, timely, and in compliance with all applicable laws and agency policies. This position works closely with Scheduling, Billing, Human Resources, Benefits, and the agency's accounting team to maintain payroll accuracy and provide exceptional support to employees.

Key Responsibilities:

• Review weekly timesheet reports provided by the Scheduling Team to verify employee hours worked match the patient(s) schedule and do not exceed approved authorized hours. 
• Develop and maintain a thorough understanding of the agency's Electronic Medical Record (EMR) system and scheduling processes to accurately validate payroll information.
• Work closely with the Scheduling and Billing Teams to investigate and resolve discrepancies related to employee hours, patient schedules, payroll, and billing.
• Maintain and prepare the weekly payroll spreadsheet for submission to the accountant. This includes weekly hours, PTO, reimbursements, bonuses, garnishments, levies, support orders, benefit deductions, miscellaneous deductions, and any other court-ordered payroll deductions.
• Maintain the payroll database and ensure employee payroll records remain accurate for payroll processing, reporting, auditing, and reconciliation purposes. Investigate and resolve payroll discrepancies as needed.
• Balance timesheet report hours against payroll spreadsheet hours to maintain an effective system of checks and balances.
• Request weekly Hours Worked reports from the accountant for employees eligible to receive earned PTO. Calculate PTO using employee hours worked from the employee's anniversary date through year-to-date.
• Submit weekly new hire payroll information to the accountant's office.
• Respond to employee questions regarding employment verifications (VOE), PTO, paystubs, payroll, and other payroll-related inquiries.
• Work closely with the Human Resources and Benefits Teams regarding employee status changes that impact payroll processing.
• Maintain confidentiality of employee payroll information and comply with all applicable payroll policies and procedures.

Required Qualifications

• High school diploma or GED required; Associate's degree in Business, Accounting, Human Resources, or a related field preferred. 
• Minimum of two (2) years of payroll experience preferred. 
• Knowledge of payroll laws and regulations, including wage and hour requirements, garnishments, levies, support orders, and other court-ordered payroll deductions.
• Strong organizational skills with exceptional attention to detail and accuracy
• Excellent verbal and written communication skills with the ability to maintain professionalism and confidentiality.
• Ability to prioritize multiple tasks, meet deadlines, and work effectively in a fast-paced environment.
• Strong analytical and problem-solving skills with the ability to identify and resolve payroll discrepancies
• Proficiency in Microsoft Office, including Microsoft Excel.
• Knowledge of payroll software (e.g., Paychex, ADP, or similar payroll systems) is a plus.
• Knowledge of WellSky, Sandata, or comparable home health software is a plus.
• Ability to work independently while collaborating effectively with cross-functional teams.