ACCOUNTING INTERN

Accounting Support

This is the first of three levels in the Accounting Support series. Incumbents perform routine accounting support tasks. Responsibilities may include reviewing invoices, purchase orders, travel advances, and related documents for appropriate documentation, coding, and signatures; preparing purchase orders; entering data; reviewing data entered and correcting errors; filing documents; preparing and mailing checks; preparing deposits; compiling data for auditors; ordering supplies; and responding to routine questions. Tasks at this level are performed within defined procedures and policies.

Essential Class Duties and Responsibilities (The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Other duties may be assigned.)

• Receives, reviews, prepares, and processes a variety of accounting and/or financial documents, which may include accounts payables, accounts receivables, purchase orders, timesheets, travel documents, invoices, payments, deposits, and/or other related documents.
• Enters a variety of financial information into spreadsheets and/or databases.
• Completes, tracks, and/or maintains a variety of records, logs, ledgers, and files.
• Posts financial information into appropriate accounts; reviews and resolves discrepancies of data entered.
• Prepares a variety of basic accounting reports related to assigned area of responsibility utilizing established guidelines; disseminates information and reports to appropriate individual(s).
• Performs administrative/clerical duties which include mailing correspondence, faxing, writing memorandums, gathering, and compiling information, scanning, and copying documents, and/or performing other related duties.
• Performs other duties of a similar nature or level.

Supervisory Responsibilities: This position does not require supervisory responsibilities.

Education and Experience: High School Diploma or equivalent (G.E.D.) and two years office experience, including experience with accounts payable and/or accounts receivable; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements: Valid Driver's License as per State law or requirement

Qualifications: To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge:

• Basic accounting principles and practices.
• Office procedures, methods, and equipment.
• Modern office equipment.
• Data entry techniques.
• Basic mathematical concepts.
• Recordkeeping principles.
• Computers and related software applications.

Skills:

• Entering data.
• Tabulating, recording, and balancing transactions.
• Preparing basic reports and records.
• Compiling financial data.
• Performing mathematical calculations.
• Using computers and applicable software applications.
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Positions in this class typically require reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and risk of electrical shock. The noise level in the work environment is usually moderate.

Note: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.