Billing and Finance Assistant

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TITLE: Billing & Finance Assistant

REPORTS TO: Director of Administration & Finance

CLASSIFICATION: Full-Time Exempt

SALARY RANGE: $36,000-$42,000

About Us The Boys & Girls Club of Jefferson City is a mission-driven nonprofit dedicated to enabling all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. We provide a safe, positive environment where youth can explore their interests, build relationships, and grow into their best selves.

Position Summary: The Billing & Finance Assistant is responsible for overseeing all billing functions and supporting the finance team with day-to-day financial operations. This role includes processing payments, maintaining accurate financial records, assisting with reporting, and providing excellent customer service to families regarding billing inquiries. The ideal candidate is organized, detail-oriented, and committed to the mission of the Boys & Girls Club of Jefferson City.

Key Responsibilities: Billing Coordination

• Manage the full billing cycle for member participation, including membership fees, program fees, childcare assistance, and scholarships.

• Generate and distribute accurate invoices/statements to families on a regular schedule.

• Track payments and account balances; follow up on past-due accounts with professionalism and empathy.

• Record and reconcile daily transactions (cash, check, online payments).

• Maintain up-to-date and organized billing records in both digital and paper formats. Finance Support

• Assist the Finance Department with monthly reporting, reconciliations, and data entry.

• Support preparation for audits by organizing and providing necessary financial documentation.

• Collaborate on financial procedures to improve efficiency and accuracy.

• Assist in accurate attendance management for grant reporting purposes. Customer Service & Communication

• Serve as the main point of contact for billing questions from parents and guardians.

• Communicate clearly and respectfully regarding billing policies, payment options, and financial assistance programs.

• Provide support during registration periods by verifying billing status and assisting with enrollment processes. Qualifications:

• Associate's degree in accounting, finance, business administration, or a related field (Bachelor's preferred).

• Minimum of 2 years of experience in billing, finance, or administrative support (nonprofit or youth services setting a plus).

• Proficiency in Microsoft Office, especially Excel; experience with billing or accounting software is a strong plus.

• Strong attention to detail, organizational skills, and ability to prioritize multiple tasks.

• Excellent written and verbal communication skills with a customer-first mindset.

• Ability to handle sensitive financial information with discretion and integrity. Work Environment:

• Primarily office-based within the Boys & Girls Club of Jefferson City facility.

• May require occasional evening hours during enrollment periods or events. Compensation & Benefits •

Competitive nonprofit salary commensurate with experience.

• Health insurance, 75% employer paid.

• Employer paid life insurance, short term & long-term disability insurance.

• Sick & vacation leave.

• Paid holidays.

• Gym membership to the LINC.

• Opportunities for professional development and training.

• Supportive, mission-driven work environment.

DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Job Type: Full-time

Pay: $36,000.00 - $42,000.00 per year

Work Location: In person