Administrative Assistant

Front Office AssistantEssential Duties and Responsibilities:Greet and assist employees, visitors, clients, and vendors in a professional and courteous mannerManage visitor check-in including assisting with issuing and collecting visitor badges in accordance with company security protocolsAnswer, screen, and route incoming calls using multi-line phone systemMonitor and respond to general emails and internal communication platformsReceive, log, sort, and distribute incoming mail, packages, and deliveriesCoordinate outgoing mail and shipmentsAssisting with scheduling meetings, appointments, and conference rooms using Microsoft CalendarMaintain and organize electronic and physical filing systems in accordance with record retention policiesMaintain office supply inventory and coordinate purchasingCoordinate service and maintenance of office equipment and facilitiesOther duties as assigned by management.Experience and Education:High School diploma or equivalentThree years of administrative experience preferredOther Skills and AbilitiesPrevious experience working in an office and/or corporate environment preferredExcellent verbal and written communication skillsStrong customer service and interpersonal skillsProficient in Microsoft Office Suite (Word, Excel, PowerPoint)Experience working with HRIS systems preferred (UKG preferred)Excellent organizational skills and attention to detailBasic understanding of administrative procedures and systems such as recordkeeping and filingAbility to multitask and prioritize effectively in a corporate environmentEssential Physical Requirements:Must be able to sit/stand up for up to a full 8-hour shift, in the performance of the positionMust be able to work with limited supervision under stressful conditionsMust be able to use a desktop and lap top computer, mobile and multi-line phone, copy machine/scanner, fax machine to accomplish dutiesMust be able to work varied hours/days as business dictatesMust be able to bend, reach above head and lift up to 20 pounds occasionally.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.