Senior Admissions & Records Assistant - International Center

Senior Admissions & Records Assistant

The College of Southern Nevada is seeking a detail-oriented staff member to join the International Center team as a Senior Admissions & Records Assistant. This position is full-time, twelve-month, and eligible for benefits.

The Senior Admissions & Records Assistant reports directly to the Director of the International Center and serves as the Designated School Official (DSO), ensuring compliance with federal regulations. This role includes managing the preliminary student admissions process, supporting budget-related tasks data collection, and assisting at the front desk. We seek a candidate who understands the importance of helping international students with empathy and patience.

Duties and responsibilities include:

• Serves as an Senior Admissions & Records Assistant and a Designated School Official (DSO), offering guidance to students on immigration requirements. Communicates with prospective students, their families, and agents about admission processes and change-of-status procedures for ESL, Degree, and Pathway programs, ensuring all admission criteria are met.
• Inputs data into the MyCSN and Terra Dotta ISSS student systems, identifies anomalies, corrects errors, and manages data reporting. Updates student records, supports immigration reporting, and manages holds. Oversees the departmental admissions email account. Verifies students' health insurance, generates reports, audits records, and compiles international student admissions data for annual reports.
• Prepares Workday requisitions, PCard payments, orders supplies, processes print requests, submits invoices for payment, and assists with managing agents' commissions and office debts.

The ideal candidate will have:

• Experience serving diverse students, demonstrated sensitivity to cultural differences.
• Knowledge of prospective students' application processes in relation to immigration regulations.
• Familiarity with Student Affairs services, including duties at the front desk or reception.
• Practical experience working with HIPAA, FERPA, or comparable federal, state, county, or local mandates.
• Proficiency in working with student information systems, as well as maintaining complex databases and spreadsheets.
• Ability to screen calls, evaluate the relative importance of each communication and refer to appropriate staff or department.
• Knowledge of office budget management and accounting activities.
• Excellent written and verbal communication skills with the ability to effectively convey regulatory requirements to staff, faculty, and students from diverse cultural backgrounds.

Minimum Qualifications:

Graduation from high school or equivalent education and three years of clerical experience, two years of which was in a college admissions and/or records office or relevant student services area which included records maintenance, public/customer relations, evaluation of detailed information and documents, and the explanation of complex policies and procedures; OR one year of experience as an Admissions & Records Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred Qualifications:

• Experience with higher education policies and procedures.
• Knowledge of federal regulations and international affairs.
• Familiarity with the admissions process for new students.
• Experience working with student populations.

Weekly Schedule

Monday - Friday 8:00 am - 5:00 pm

Starting Salary

Grade 27, Step 1 - $46,207.44

*This position is contingent upon ongoing and available funding.

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent 19.25% PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 12 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Exempt No Full-Time Equivalent 100.0%Required Attachment(s)

To be considered for this position, please upload the following documents to your application:

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented
• Cover letter
• Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting