Executive Operations Assistant, Teaching and Learning

Executive Operations AssistantThe Burlington School District believes a diverse and culturally proficient faculty and staff are pivotal to the creation of a strong learning and working environment that supports student achievement and success. BSD administrators lead inclusive school communities with our vision: "Cultivating caring, creative, and courageous people. - Join the journey."The Mission of the Burlington School District is to graduate students who:Value different cultures;Engage with the community;Communicate effectively;Think creatively;Skillfully solve problems; andAchieve at their highest academic, intellectual and personal potential.The Executive Operations Assistant provides high-level, confidential executive, operational, and project management support to the Executive Director of Teaching, Learning, and School Leadership and the Department of Teaching and Learning.The Executive Director oversees district principals, district directors, and the district's academic program. The Executive Operations Assistant serves as a central coordination point for the department, helping organize priorities, manage projects and deadlines, facilitate communication, and ensure that decisions and initiatives move efficiently from planning through completion.This position requires a high degree of independent judgment, discretion, initiative, organization, and follow-through. Consistent with Burlington School District's commitment to anti-racism and equity, the Executive Operations Assistant helps create a professional, responsive, inclusive, and welcoming environment for staff, students, families, and community members.Essential ResponsibilitiesExecutive and Operational SupportProvide primary executive support to the Executive Director and coordinated administrative support to designated Teaching and Learning leaders.Strategically manage the Executive Director's calendar, including meetings, school visits, appointments, deadlines, and competing priorities.Anticipate needs, organize workflow, and address administrative and operational matters within established authority.Coordinate meetings, travel, conferences, professional learning, leadership retreats, and departmental events.Prepare agendas, presentations, reports, correspondence, meeting materials, and other executive-level documents.Maintain departmental calendars, directories, resources, webpages, and administrative systems as assigned.Project and Initiative ManagementCoordinate and track departmental projects and districtwide initiatives from planning through completion.Maintain project timelines, action items, deliverables, and follow-up systems.Monitor deadlines and coordinate with responsible staff to keep work moving forward.Gather, organize, and summarize information to support decision-making and implementation.Coordinate work across principals, curriculum leaders, district administrators, and other departments.Support special projects related to school leadership, curriculum, instruction, professional learning, and district priorities.Meetings, Communication, and Follow-ThroughCoordinate meetings involving principals, district leaders, employees, families, community members, and external partners.Prepare agendas and supporting materials and ensure participants have the information needed to prepare.Attend designated meetings, document key decisions and action items, and maintain appropriate records.Track commitments and follow-up responsibilities resulting from meetings and leadership decisions.Communicate information, requests, deadlines, and follow-up on behalf of the Executive Director.Serve as a professional and responsive point of contact for the Office of Teaching, Learning, and School Leadership.Confidentiality and Sensitive MattersMaintain strict confidentiality regarding personnel matters, student information, leadership decisions, investigations, school operations, and other sensitive information.Receive and screen correspondence, calls, and visitors and determine appropriate routing, response, or escalation.Exercise sound judgment when responding to sensitive, urgent, or complex situations.Recognize matters requiring immediate attention from the Executive Director or another administrator.Maintain secure and well-organized confidential records and information.Budget and Administrative OperationsSupport the development, monitoring, and administration of departmental budgets.Prepare and process requisitions, purchase orders, invoices, reimbursements, approvals, and related financial documentation.Monitor expenditures and maintain accurate financial records in accordance with district procedures.Maintain efficient recordkeeping, document-management, and information-retrieval systems.Support the development and maintenance of departmental procedures, guidance documents, and shared resources.Provide administrative coordination or work direction to other support staff as assigned.Required QualificationsAssociate or bachelor's degree, or an equivalent combination of relevant education, training, and experience.At least five years of progressively responsible administrative, operational, project coordination, or executive support experience.Experience supporting senior leaders or managing administrative operations within a complex organization.Demonstrated ability to manage multiple projects, priorities, deadlines, and stakeholders.Strong organizational skills with exceptional attention to detail and follow-through.Strong written and verbal communication skills.Demonstrated ability to exercise independent judgment, discretion, professionalism, and tact.Demonstrated ability to maintain strict confidentiality.Proficiency with Google Workspace, Microsoft Office, spreadsheets, presentation software, databases, scheduling systems, and other office technology.Experience in a K–12 school district, public-sector organization, or similarly complex environment preferred.Burlington School District actively seeks candidates from diverse backgrounds and values multilingual skills and experiences that contribute to an inclusive, culturally responsive, and welcoming environment.Knowledge and AbilitiesKnowledge ofExecutive-level administrative and office-management practices.School district and public-sector administrative operations.Meeting coordination, records management, and document preparation.Basic budgeting, purchasing, and financial recordkeeping.Data, document, and information-management systems.Confidentiality requirements and professional standards.Office technology used for communication, scheduling, data management, presentations, and recordkeeping.Professional communication and culturally responsive customer-service practices.Ability toIndependently manage complex, confidential, and time-sensitive administrative work.Exercise sound judgment, discretion, initiative, and professionalism.Maintain confidentiality of personnel, student, leadership, and operational information.Manage multiple priorities, projects, deadlines, and interruptions while maintaining strong follow-through.Anticipate needs, solve problems, and determine when matters require escalation.Coordinate calendars, meetings, events, projects, and departmental activities.Prepare clear and accurate correspondence, reports, presentations, agendas, records, and meeting documentation.Gather, organize, analyze, and summarize information and data.Interpret and communicate district policies, procedures, and administrative information.Communicate effectively and build productive relationships with district leaders, employees, families, students, community members, and external partners.Work collaboratively across schools and departments.Use office technology, administrative systems, and project-management tools efficiently and accurately.Working ConditionsEnvironmentProfessional office and school district environment.Frequent interaction with administrators, employees, families, community members, and the public.Work involves regular interruptions, competing priorities, and time-sensitive matters.Occasional meetings or events outside regular working hours may be required.Physical DemandsRegular use of computers and other office equipment.Ability to read and review printed and electronic materials.Ability to communicate effectively in person, virtually, and by telephone.Extended periods of sitting and computer work.Occasional bending, reaching, kneeling, or crouching to access