OCRST Finance Manager

OCRST Finance Manager - 40805 University StaffUniversity of Colorado Anschutz Department: Cancer Center Job Title: OCRST Finance Manager Position #: 00 799124 – Requisition #: 40805 Job Summary: The Oncology Clinical Research Support Team (OCRST) Finance Manager is responsible for providing financial oversight and coordination of the investigator-initiated trials (IITs) program conducted by members of the University of Colorado Cancer Center. Currently, OCRST has 15-20 trials in startup, 20-30 active trials, 10-15 trials in closeout, and managers 70-80 relevant Speedtypes. This position will aid in the facilitation of budgets and contracts associated with multicenter IITs, manage post award activities including processing of invoices received and payments due to participating centers. This position will collaborate across the Cancer Center in supporting financial activities as related to the Oncology Research Information Exchange Network (ORIEN) and National Clinical Trials Network (NCTN) and Lead Academic Participating Site (LAPS) programs. This position serves as a finance liaison for finance interactions between the OCRST, Cancer Center Clinical Trials Office (CCTO), Hematology Clinical Trials Unit (HCTU), UC Health, CU Medicine, Cancer Center Administration, and the office of Grants and Contracts as required for assigned projects. This position will assist the OCRST Program Director in forecasting and financial reporting, identifying, creating and managing guidelines, policies, and best practices for areas of responsibility. Key Responsibilities: Program Operations and Administration (35%) Oversee the day-to-day operations of the OCRST Finance Program, including developing processes, providing oversight, and coordinating all finance program activities. Oversee and participate in financial activities related to OCRST functional areas including departmental budget, IITs, ORIEN, and NCTN/LAPS. Oversee the full life cycle of finance tasks for IITs. Perform OnCore pre-award review and signoff for assigned trials. Oversee and perform reconciliation, reporting, invoicing and collections of a portfolio of active clinical trials, direct resolution of any misappropriated expenses. Prepare accurate financial documents for all assigned accounts. Reconcile all assigned financial statements using PeopleSoft reporting tool. Ensure compliance with University fiscal policy and provide all necessary documentation to the Office of Grants and Contracts to inactivate closed clinical trial projects. Work with Principal Investigator (PI), clinical research team members, funding partners and their representatives, administrative staff throughout the University and UCHealth during the life of the protocol. Manage IIT finance trackers and dashboards in Smartsheet. Program Leadership and Development (35%) Establish and monitor program metrics, evaluation plans, and continuous improvement processes. Supervise and provide leadership to OCRST Finance Professional(s) ensuring activities are in alignment with program goals and priorities, and projects meet established deadlines. Provides supervision and leadership as well as oversees orientation, training, performance evaluations, and performance management of OCRST finance staff. Assists in the development of the annual OCRST budget and forecast; work with Cancer Center and OCRST Leadership to update and review on a regular basis. Establish best practice guidelines for financial management of IITs including establishing fee structure for administrative costs, standardizing practice for payments to participating sites and determining best practices for collaboration with Contract Research Organizations (CROs). Develop, implement, and maintain CU Cancer Center Policies and Procedures guidelines, job aids or other documentation as related to assigned program area. Work within management team to develop, implement and maintain OCRST policies and procedures in relation to conducting IITs. Define program priorities in consultation with Cancer Center leadership; Analyze current processes and procedures to identify strategies to enhance central support for assigned program areas. Work across CU Cancer Center clinical research departments, programs, and staff to identify and implement ways to support, standardize and improve financial activities, procedures, and workflows. Oversee IIT committee allocation of funds; tracking funds spent and ensuring unspent funds are returned to IIT Committee. Collaborate with Cancer Center leadership in assessing workloads, staffing needs and make recommendations as appropriate for assigned program areas. Grants and Contracts Collaboration (30%) Participate in IIT Review Committee to assist PI in developing budget projections based on protocol information available at time of IIT Committee submission/review Direct pre- and post-award activities for IITs that utilize OCRST resources and IITs that do not utilize OCRST resources which may include highly complex awards such as grants / contracts which involve multiple funding sources, multiple investigators and multiple sub-awards. Develop and negotiate clinical trial budgets in the pipeline including: Review and prioritize clinical trial protocols to draft a study-specific budget that accounts for all procedural and labor costs. Negotiate budgets with industry, nonprofit organizations, and other funding partners. Review contractual documents to ensure final negotiated terms have been incorporated. Revise budgets as necessary following clinical protocol amendments. Collaborate with Investigators, Cancer Center Administration and Finance Office staff, and clinical research teams in the development of budgets to be submitted as part of NCI, NIH or other grant applications. Initiate requests to Office of Grants and Contracts and/or Clinical Research Administration Office (CRAO) for review and execution of clinical research contracts, subcontracts, and/or material transfer agreements on assigned projects. Collaborate with post-award and billing staff of sponsored projects to resolve any billing compliance issues, including payment for unallowable/unallowable costs or payments non-compliant with the Medicare Coverage Analysis (per Federal and University fiscal policies). Work Location: Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings. Why Join Us: The University of Colorado Cancer Center stands at the forefront of cancer research and patient care in Colorado. As the state's only National Cancer Institute (NCI) designated Comprehensive Cancer Center, we hold a prestigious distinction that acknowledges our exceptional contributions to the fields of research, clinical trials, prevention, and cancer control. Our guiding vision is clear: "prevent and conquer cancer. Together." At the heart of our mission is the work to "unite our community to overcome cancer through innovation, discovery, prevention, early detection, multidisciplinary care, and education." Our more than 300 members, made up of renowned physicians and researchers, conduct patient-centered research to develop innovative, state-of-the-art technologies, and treatments. Crucial to this work is the nearly 300 staff members who help expand the reach of the CU Cancer Center. Our expertise across cancer types helps us provide world-class treatment for common cancers, while offering hope for many patients with difficult or aggressive cancers who have struggled to find treatment options elsewhere. Why work for the University? We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: Medical: Multiple plan options Dental: Multiple plan options Additional Insurance: Disability, Life, Vision Retirement 401(a) Plan: Employer contributes 10% of your gross pay Paid Time Off: Accruals over the year Vacation Days: 22/year (maximum accrual 352 hours) Sick Days: 15/year (unlimited maximum accrual) Holiday Days: 15/year Tuition Benefit: Employees have access to this benefit on all CU campuses ECO Pass: Reduced rate RTD Bus and light rail service There are many additional perks & programs with the CU Advantage . Qualifications: Minimum Qualifications: Bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution. Four (4) years of experience in any pre- or post-award areas including accounts payable and accounts receivable and/or project management that included accounting responsibilities. Substitution 1: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis. Substitution 2: An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment. Applicants must meet minimum qualifications at the time of application. Preferred Qualifications: Three (3) to five (5) years of experience supporting clinical research pre-award financial activities Two (2) years of supervisory experience (can be included in above experience) Experience in an academic medical center. Experience with all types of award mechanisms, including grants, contracts, subcontracts, material transfer agreements, and data use agreements. Experience with University financial applications including m-Fin and CUMarketplace. Master's Degree with emphasis in Finance or Business Administration Conditions of Employment: Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future This position is required to work a hybrid schedule (on-campus, 3 days per week) Knowledge, Skills and Abilities: Advanced knowledge of Microsoft Excel. Knowledge of Current Procedural Terminology (CPT) and Healthcare Common Procedure Coding System (HPCPS) coding systems Good comprehension of contract terminology and confidence in own ability to draft and negotiate contract budget terms Excellent interpersonal communication, organizational skills, and ability to problem solve and multi-task Ability to establish and maintain effective working relationships with employees at all levels throughout the institution Excellent financial analytical skills – troubleshooting problems and pursuing resolutions. Excellent computer skills; proficient in MS Word and Excel Outstanding customer service skills Ability to adapt to changing priorities Ability to function as a member of a team How to Apply: For full consideration, please submit the following document(s): A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position Curriculum vitae / Resume Three to five professional references,