Office Adminstrator

Advanced Window, Inc. is seeking an organized and detail-oriented Office Administrator to support daily company operations. This position assists with construction project documentation, insurance and compliance requirements, company resources, and general administrative needs.

The ideal candidate is dependable, communicates well, and can keep track of multiple priorities while working with office staff, project managers, field personnel, and outside vendors.

Responsibilities

• Provide general administrative support, including managing calls, mail, supplies, company records, and invoice processing.
• Assist with purchase orders, subcontract administration, contractor prequalifications, and maintaining project information.
• Coordinate project closeout documentation, including warranties and operation and maintenance manuals.
• Assist with insurance renewals, certificates of insurance, claims, bonds, and audit documentation.
• Maintain contractor licenses, compliance portals, and required project documentation.
• Coordinate vehicle registrations, maintenance, toll accounts, parking, and company asset records.
• Track company devices and coordinate equipment setup, repairs, and support with the IT provider.
• Arrange employee travel and temporary housing, and assist with company events, sponsorships, and branded materials.
• Complete additional administrative assignments as directed by the Executive Assistant.

Qualifications

• Previous experience in office administration or a similar support role.
• Construction industry experience preferred.
• Experience with insurance certificates, contractor compliance, or construction documentation is preferred.
• Strong organizational skills, attention to detail, and follow-through.
• Ability to manage competing priorities and meet deadlines.
• Effective written and verbal communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Ability to work independently, take direction, and collaborate with others.

Work Location

This is an on-site position based in our Frederick, Maryland office.

What We Offer

Medical, dental, and vision insurance; short- and long-term disability coverage; life insurance; a 401(k) plan; an employee stock purchase plan; and paid time off.

Direct applicants only. No recruiter or staffing agency inquiries, please.