Estimating Coordinator (Accuracy‑Driven Administrative Role)

Job Description

Job Description

Estimating CoordinatorThis role does not involve sales, business development, or revenue generation. It is strictly an administrative and coordination position supporting the Estimating Department. Location: In-PersonJob Type: Full-TimeCompensation: Based on experienceBenefits: Medical, Dental, Vision, PTO, Paid Holidays, 401(k)About the RoleWe are looking for a highly organized, detail‑focused Estimating Coordinator to support our Estimating Department. This is not a sales, business development, or revenue‑growth role. It is a precision‑based administrative position responsible for managing bid documents, organizing information, and ensuring our estimators have exactly what they need - especially on bid day.If you excel at accuracy, thrive under deadlines, and enjoy keeping complex information organized, you'll be a great fit.Core ResponsibilitiesDownload, organize, and maintain all bid documents, drawings, specifications, and addendaCreate and manage proposal folders and ensure all information is currentUpdate the bid list and bid calendar dailyPrepare client bid forms using estimator‑provided numbersAssist with prequalification forms and project‑specific documentationContact cities, agencies, and subcontractors to gather required informationSolicit subcontractor pricing and ensure participation from MBE/WMBE/DVBE firmsProvide administrative support including document prep, copying, filing, and data entrySupport estimators with basic quantity takeoffs or document review (training provided)Handle fast‑paced, time‑sensitive tasks on bid day with accuracy and composurePerform additional administrative duties as assignedWhat You Need to SucceedExperience: 3–5 years in the construction industry preferred (General Contractor or Subcontractor experience ideal). Strong administrative or coordination background also considered.Skills & Qualities:Exceptional attention to detail - accuracy is criticalStrong computer proficiency (Microsoft Office; comfort learning new software)Ability to manage multiple deadlines and stay organizedClear and professional communication skillsComfortable working under pressure, especially on bid daysSelf‑starter with a positive attitude and willingness to learnFamiliarity with construction terminology helpful but not requiredFast, accurate typing and strong document management skillsAbility to work independently and as part of a teamWhy This Role MattersThe Estimating Coordinator is the backbone of our bidding process. Your accuracy directly supports our ability to submit complete, compliant, and competitive bids. If you take pride in doing detailed work correctly the first time and enjoy being the calm, organized center of a busy team, you'll thrive here. Why Join Us?Competitive pay based on experienceComprehensive benefits packageTwo weeks of PTO + paid holidays401(k) retirement planWork alongside an inspiring leadership team in a collaborative, fast-paced environmentExcellent company culture that values your growth and contributions