Customs Compliance Specialist

Job Title: Customs Compliance Specialist
Location: NEWARK, NJ 07102
Duration: 6+ months
Position Type: Hourly contract Position (W2 only)

Position Overview


The Customs Compliance Specialist plays a vital role in maintaining the efficiency and reliability of our company's supply chain network. This position is responsible for supporting daily Customs compliance operations, with a special focus on US and Canadian imports and exports, duty accruals and payments, and exceptional recordkeeping. The ideal candidate possesses strong organizational and analytical skills, accuracy in recording information, a keen attention to detail, and the ability to proactively monitor Customs compliance-related challenges as they arise, ensuring seamless operations across the supply chain. Being able to quickly adjust to dynamic Customs compliance requirements is strongly desired.


Key Responsibilities:

• Daily Operations Support:
  • Actively monitor compliance and logistics-related activities, identifying and resolving issues under the manager's guidance, to maintain the uninterrupted flow of goods and information.
  • Serve as a point of contact for logistics inquiries, collaborating closely with internal teams, carriers, brokers, and vendors to ensure resolutions are timely and effective.
  • Utilize a variety of logistics and tracking portals to monitor shipments, update stakeholders, and document exceptions or delays.
  • Capable of identifying and proposing process improvements to optimize daily workflows and strengthen supply chain resilience.
• US Imports Support:
  • Compile and maintain the Inbound Report by recording all new shipment information, sourcing data from pre-alert notifications and the Track and Trace Inbound Report.
  • Monitor shipment exceptions and daily holds, addressing challenges promptly to minimize delays and avoid operational disruptions.
  • Oversee Importer Security Filing (ISF) information for ocean shipments, ensuring timely and accurate submissions in compliance with US Customs regulations.
  • Update brokerage billing information using data extracted from brokers' portals, maintaining clear and current transactional records.
  • Track and trace incoming shipments as required, keeping all relevant parties informed of critical status updates or deviations from expected delivery timelines.
• Duty Accruals / Payments Support (US Imports):
  • Record entry information for all imported shipments, referencing data from the brokers' reporting, and validating accuracy against the reporting from company's ACE portal.
  • Add both daily and monthly duty statement information onto the Inbound Report, ensuring all records are up-to-date to facilitate accurate accruals and timely payments to government agencies.
  • Support the finance and logistics teams by providing necessary documentation and reporting for audits or internal reviews.
• US Exports Support:
  • Maintain the Outbound Report by recording all export shipment information, capturing data from relevant internal and external sources.
  • Update shipping information promptly to reflect actual movement and delivery milestones, ensuring all parties have access to the latest status reports.
  • Coordinate with internal and external stakeholders to resolve any discrepancies or issues related to outbound shipments.
• Canadian Imports Support:
  • Compile and manage the Canadian Inbound Report, recording detailed shipment information for all inbound Canadian freight.
  • Proactively monitor exceptions, addressing holds or delays in collaboration with brokers and carriers.
  • Update brokerage billing information for Canadian imports, ensuring all records are accurate and reconciled with invoices and payments.
  • Track and trace Canadian inbound shipments as necessary, maintaining clear communication with stakeholders about shipment progress and potential concerns.
• Duty/GST Accruals / Payments Support (Canadian Imports):
  • Record release information for all Canadian imports using data included in company's CARM portal, supporting accurate customs declarations and compliance.
  • Add monthly payment information for both duty and GST obligations, ensuring timely remittance and proper documentation for tax and legal purposes.
  • Collaborate with finance and accounting teams to support periodic reporting and internal controls.
• Classification Database Management:
  • Maintain the item master and classification databases, ensuring all product declarations are current and precise to facilitate accurate tariff and duty assessments.
  • Monitor and update Section 232-specific tariff information, staying informed on changing regulatory requirements and trade policies.
  • Maintain OGA (Other Government Agency) and PGA (Partner Government Agency) databases to ensure smooth regulatory compliance across all shipments.
  • Record and update product classifications as needed, working with internal teams and external factories to resolve classification queries or discrepancies.
• Comprehensive Recordkeeping
  • US Imports & Exports: Download, rename, and save all shipping and entry documents -such as entries, entry summaries, invoices, bills of lading, and proofs of delivery (PODs)-for all US import and export activities. Ensure that all documentation is properly organized and easily accessible for compliance or audit purposes.
  • Canadian Imports: Organize and store Canadian import documents, including invoices, bills of lading, and PODs, as well as release declarations and brokerage billing records, by renaming and saving them into comprehensive entry packets for streamlined access and review.
  • Classification Documentation: Store and maintain all classification records, including declarations, FDA letters, and other OGA/PGA documentation, sourced from correspondence with brokers and factories. Rename files for clarity and consistency, ensuring quick retrieval when needed.

Qualifications:

• Background in Customs Compliance, supply chain management, logistics, international trade, or a related field is preferred.
• Minimum 2 years of experience in logistics, import/export operations, or a similar role within a fast-paced corporate environment.
• Understanding of customs regulations, and compliance requirements for both US and Canadian markets.
• Experience with Brokers', US and Canadian Customs portals (ACE, CARM, FedEx, UPS) and technical aptitude for digital recordkeeping and reporting systems.
• Exceptional organizational skills, with a demonstrated ability to manage multiple priorities and meet tight deadlines with accuracy and attention to detail.
• Proactive and resourceful approach to problem-solving, with effective communication skills for coordination with global teams, brokers, and vendors.
• Commitment to maintaining confidentiality and integrity in all aspects of logistical data management and compliance.

Competencies:

• Excellent written and verbal communication skills in English
• Data-entry accuracy.
• Strong analytical thinking and initiative to identify process improvements.
• Customer-focused mindset and dedication to providing high-quality operations support.
• Ability to work independently and as part of a collaborative international team.

Working Conditions:

• This position is based in an office environment with some flexibility for remote work as operations permit.
• May require ancillary responsibilities or adjustments to working hours to assist manager and support cross-border shipments and urgent Compliance matters.
• Interaction with brokers, warehousing or carriers' staff may be required for project work.

Why Join Us?

• Opportunity to play a critical role in a dynamic, global logistics environment.
• Potential for career growth into advanced supply chain management / Customs compliance positions.
• Supportive team culture where initiative and innovation are valued.
• Comprehensive benefits and professional development opportunities.

• If you are detail-oriented, passionate about global logistics, and ready to contribute to a world-class supply chain organization, we invite you to apply for the position of Customs Compliance Specialist.

Compensation :

The hourly rate for this position is between $28.00-$32.00 per hour.

Factors which may affect starting pay within this range may include [geography/market, skills, education, experience and other qualifications of the successful candidate].

Benefits :
Sunrise offers ACA compliant medical coverage/dental insurance/vision insurance to all employees. We also offer Sick time benefits as required per State regulations.

Contact:
Ghouse: View email address on click.appcast.io | View phone number on click.appcast.io | URL: