Clerk III - Probate Court

Clerk III Position at Kent County Probate Court

The Kent County Probate Court is seeking a Clerk III to provide skilled clerical and administrative support. This role requires extensive procedural and substantive knowledge of court operations, legal requirements, and financial processes. The successful candidate will work under the direction of the Office Administrator, Chief Deputy Probate Register, Probate Register & Administrator, and Chief Probate Judge, assisting with case filings, customer inquiries, and record management.

This position offers a structured yet dynamic work environment where accuracy, professionalism, and strong organizational skills are essential.

Primary responsibilities include:

• Serving as the first point of contact for the public, legal professionals, and other agencies, assisting with court-related inquiries in person, by phone, email, or written correspondence.
• Examining and analyzing court documents for compliance with legal statutes, court rules, and filing procedures.
• Maintaining electronic and physical records using a computerized case management system.
• Processing, posting, and reconciling financial transactions related to court filings and fees.
• Preparing and maintaining statistical and financial reports in compliance with department procedures.
• Reviewing and verifying documents for accuracy, correcting errors, and reconciling discrepancies.
• Assisting in processing and organizing case files, maintaining logs and indexes of court records.
• Providing administrative support, including data entry, document processing, and word processing tasks.
• Performing general clerical duties and additional tasks as assigned.

Applicants who are selected to move forward will receive an email with instructions regarding the next steps in our employment process. Please monitor the email address you included on your employment application for further instructions (including junk/spam folders).

Minimum Qualifications

• High school diploma or GED.
• Two to three years of progressively responsible experience in a legal or court setting.
• Strong knowledge of office protocols and court procedures.
• Ability to prioritize workload and manage multiple tasks in a fast-paced environment.
• Strong customer service skills with the ability to interact professionally with diverse populations.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and familiarity with case management software.
• Excellent oral and written communication skills, including grammar, punctuation, and legal terminology.
• Sound judgment, discretion, and attention to detail when handling sensitive legal matters.
• Accurate mathematical skills for processing financial transactions.

Preferred Qualifications:

• Associate's Degree.
• Experience working within Probate Court or another legal setting.
• Knowledge of county and state regulations affecting probate filings.

Additional Information

*Notices will come via email; please be sure to monitor the email address indicated on your application* Don't take our word for it that Kent County is a great place to work and thrive. Watch this video of why our staff has made us their employer of choice.

Benefits

Invest In Your Future You can build a secure, lasting career here with benefits that support you and your family.

Make a Difference Be a part of something meaningful and witness the direct impact of what you do.

Be Part of a Team Teamwork allows us to achieve together what none of us could do alone.

Lead with Integrity Be part of a workplace that values honesty, transparency, and doing the right thing.