Furniture Project Manager

Job Description

Day to Day:

Insight Global is seeking a Facilities Project Management Specialist 3 for a top client. This candidate will lead furniture-focused facility projects supporting administrative spaces, ensuring efficient planning, budgeting, procurement, and installation. They will partner cross-functionally with design teams, vendors, and internal stakeholders to deliver high-quality project outcomes while managing multiple projects simultaneously. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and has a strong background in facilities, furniture systems, and project coordination within complex organizations.

Job Responsibilities:

Project Management (65%)

- Serve as the primary liaison between FP&D and departments to align furniture solutions with operational, patient, and staff needs

-  Manage and support furniture planning, budgeting, and execution for multiple projects, including cost estimating and funding coordination

- Partner with project managers, consultants, and design teams to ensure appropriate furniture selection and project alignment

- Oversee and maintain furniture budgets (up to ~$2.5M) while tracking funding sources and addressing potential overruns

- Coordinate move-ins, installations, and workspace setup, ensuring all support services and systems are ready

- Process funding requests and vendor invoices while collaborating with accounting and internal teams

- Ensure proper delivery, storage, installation, and quality control of furniture, including site visits to confirm design intent

- Troubleshoot logistical and installation issues, coordinate with cross-functional teams, and ensure successful project closeout and client handoff

Facilities & Institutional Planning (25%)

- Ensure furniture plans meet ergonomic standards and accessibility codes while supporting construction project needs

- Manage end-to-end furniture planning processes, including selection, procurement, installation, and scheduling alignment with project timelines

- Coordinate across project managers, design teams, consultants, vendors, and departments to define requirements and resolve issues during construction

- Oversee logistics, inventory tracking, deliveries, and installations, while maintaining communication with stakeholders, protecting assets, and driving continuous improvement through post-project reviews

Furniture Procurement, Maintenance, & Inventory (10%)

- Partner with vendors to source furniture quotes and maintain strong supplier relationships

- Ensure all procurement activities align with UC and UCDH policies by collaborating with Purchasing

- Build and manage procurement timelines based on project complexity, aligning with overall project schedules

- Track furniture orders end-to-end (approvals, POs, delivery), resolving issues and coordinating across vendors, architects, and project teams

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

- Bachelor’s degree or equivalent experience

- 3-5 years of experience managing facilities or furniture-focused projects

o Experience managing project budgets, timelines, and cross-functional teams

o Experience with systems furniture planning/specification

o Experience working with vendor contracts (ideally in public sector)

o CAD software experience for planning/design

- Strong communication and stakeholder management skills - Experience in healthcare or hospital environments

- Experience with university/government organizations

- Knowledge of building codes, ADA compliance, and regulatory standards

- Familiarity with procurement processes and vendor invoicing

- Knowledge of UC policies/procedures or similar institutions

$55/hr to $59/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.