Property Clerk

Property Clerk

The University of Southern Mississippi is currently accepting applications for the position of Property Clerk.

Position Details


Location
Hattiesburg


118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States


Division
Property Accounting


Position Type
Staff


Employment Status
Full Time


Grant Funded
No


Salary Range
12.71 - 12.71


Pay Grade


N02

Posting Close Date
Open Until Filled


Special Instructions to Applicants
Please include cover sheet with resume.

Applicants must be currently authorized to work in theUnited States on a full-time basis without the need for visa sponsorship. TheUniversity will not sponsor applicants for work visas (e.g., H-1B).

Job Summary
Prepares and maintains the necessary data for recording USM's personal property. Responsible for recording the acquisition of property, the tagging of property, the distribution of property, and the filing of proper documentation, as well as conducting inventory audits. Primary Duties and Responsibilities

1. Prints and logs all purchase orders received meeting State guidelines, prints tags for and logs asset numbers assigned to each qualifying asset, and maintains database for all such transactions. This database is maintained and updated weekly in the Property Accounting shared drive for all Property Accounting and Receiving personnel to review.
2. Assists in assigning asset numbers to all equipment purchases or donations to the University that meet the criteria of State guidelines in a timely and efficient manner. This will include all campuses including Hattiesburg, Stennis Space Center and Gulf Park (Long Beach).
3. Completes an Acquisition Receipt on each asset sent out, and coordinates information needed on the personal property in preparation for entry by the Senior Property Accounting Clerk into the asset management program.
4. Maintains filing system for all Purchase Orders, Acquisition Receipts, and Property Affidavits completed. Prepares outdated documents (according to University Record Retention Policy) for shredding.
5. Assists in removing asset numbers from assets when returned for repair or transferred to other state or out-of-state institutions. Maintains documentation of all tags removed until repairs have been returned. Updates information of the repaired item, e.g., new serial number, and replaces the tag when returned.
6. Reviews and researches outdated purchase orders (old purchase orders received, but without payment being made), and incomplete purchase orders for final resolution. Advises Property Accounting Supervisor of any issues that will require his/her attention, and performs other duties as assigned.

Minimum Qualifications High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Valid Mississippi Driver's License (this position requires occasional travel to and from other USM campuses)
Knowledge, Skills & Abilities

• Previous experience with an asset management program. Proficient in Microsoft Word and Excel. Excellent oral and written communication skills.

Preferred Qualifications Previous experience with an asset management program.

About The University of Southern Mississippi
Since our founding in 1910, The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13,000 studentsin Hattiesburg and Long Beach, at teaching and research sites across theMississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions.

Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines, including cybersecurity, hydrography,nutrition, aquaculture, kinesiology, and economic development, among others.


We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering, information technology, and ocean engineering. We're developing the next generation ofbusiness leaders, while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts, we are one of only 36 public institutions in the nationaccredited in four major areas of the arts. Home to the Golden Eagles, ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence, Southern Miss is delivering graduates who are ready for life. For more information, visit

The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.