Warehouse & Safety Lead

Job Description

Job Description

Based in Lenexa, Kansas, we are recruiting for a Warehouse & Safety Lead to take ownership of our warehouse, safety, facility and operational processes.
This is a hands-on and varied role where you will be responsible for maintaining a safe, compliant and efficient working environment, while identifying opportunities to improve processes, performance and operational effectiveness.

Health, Safety & Compliance
• Develop, implement and enforce health and safety policies in compliance with OSHA, FDA, ISO 9001 and other applicable regulations. 
• Conduct safety audits, risk assessments and emergency preparedness drills at scheduled intervals. 
• Investigate incidents, identify root causes and implement corrective actions as required. 
• Serve as the primary point of contact for all onsite injuries and incidents, ensuring timely and accurate reporting and communication to the appropriate parties. 
• Coordinate with Human Resources by providing all necessary documentation, incident details and reporting to support Workers’ Compensation claims and case management. 
• Provide safety training programmes to employees and contractors to promote a strong culture of safety. 
• Ensure facility operations align with industry and regulatory standards, including FDA, ISO and OSHA. 
• Support audits and inspections by regulatory bodies or customers, providing required documentation and addressing findings promptly. 
• Source, negotiate and manage contracts with service providers for maintenance, repairs and cleaning services. 
Facility Maintenance
• Oversee the maintenance of facility infrastructure, including HVAC, electrical, plumbing and production equipment, to ensure continuous and efficient operations. 
• Schedule and supervise preventative maintenance programmes to reduce downtime and increase equipment reliability. 
• Maintain records of maintenance activities and ensure adherence to regulatory requirements. 
Process Improvement & Reporting
• Analyse operational metrics and identify opportunities for process improvements across ordering, shipping and inventory workflows. 
• Develop and implement SOP’s to support efficient order management, shipping and inventory handling. 
• Prepare regular reports on key performance indicators (KPIs), including order/shipment data entry accuracy, inventory counts and management, and process rates. 
Warehouse, Inventory & Shipping
• Maintain inventory accuracy through cycle counts, stock reconciliation and discrepancy resolution. 
• Adhere to FIFO inventory management practices and monitor stock levels to support operational and customer requirements. 
• Utilise and maintain shipping systems, including UPS, FedEx, Starship and LTL freight platforms. 
• Monitor shipment status, investigate delays or damage, and resolve carrier-related issues as needed. 
• Support the implementation and integration of new shipping, warehouse and logistics technologies. 
• Train new employees on safety requirements and material handling equipment. 
• Prepare and communicate operational metrics and performance data to the Global Supply Chain Director. 
• Ensure compliance with RMA, resupply, depot, hazardous goods and other shipping and receiving procedures and work instructions. 
• Cover assigned duties for Shipping Associate(s) during leave/PTO or periods of high shipping volume. 
• Perform other tasks as reasonably required by Vitalograph management. 

Travel
Domestic and international travel is required up to 10%.
Most travel will be domestic, with approximately one to five overnight stays. Some internal meetings or investigator meetings may also require internal travel with overnight stays.

Education & Experience Required
The following competencies are required for personnel undertaking this role. These requirements should be compared against CVs and Employee Training and Development Records to identify knowledge gaps and future training needs.
Candidates should have a minimum of 2 years of professional experience in each of the following:
• Supervisory duties 
• Inventory control 
• Vendor management 
• Building/facility maintenance 
In addition, you will need:
• Good communication and interpersonal skills. 
• Experience writing and updating SOPs. 
• Strong organisational and time-management skills. 
• Basic mechanical skills. 
• The ability to drive a forklift and obtain certification. 
Preferred Education & Experience
The following experience would be advantageous:
• Understanding of and/or prior training on OSHA requirements and directives. 
• Understanding of ISO 13485, Medical Devices Directive and GCP, as required. 
• Experience with the importation/exportation of commercial goods. 
• Knowledge or experience within cardiopulmonary or respiratory diagnostics. 

Work Environment
This role generally operates in a professional office environment and routinely uses standard office equipment, including computers, telephones, photocopiers and filing cabinets.
As this is a varied and hands-on position, the role will also involve regular activity within the warehouse and facility environment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
The employee is occasionally required to sit; climb or balance; the employee must regularly lift and/or move objects up to 10 pounds, frequently lift and/or move objects up to 50 pounds, and occasionally lift and/or move objects that weigh more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. \nCompany Description

Vitalograph products and services are chosen by medical professionals in over 113 countries for healthcare, occupational health, and clinical trials. We manufacture and supply high quality spirometers and respiratory medical devices which aid the detection, diagnosis and control of respiratory conditions. We have also delivered successful clinical trials for many of the world’s leading pharmaceutical companies, biotech and contract research organizations.

Vitalograph was formed in the UK in the 1960s following the invention of an innovative portable spirometer. Our pioneering spirit continues to this day. We know that quality products and high standards are the foundation of success and we remain highly specialized in the field of spirometry and respiratory diagnostics. From our UK headquarters, Vitalograph serves global markets with operations in Ireland, Germany, Japan, and USA.

In September 2024, Morgan Scientific Incorporated (MSI) joined the Vitalograph group of companies as a wholly owned subsidiary. Vitalograph – a global leader in respiratory diagnostics – has had a long and enduring relationship with Morgan Scientific. For both companies, the decision is a natural progression as the combined expertise allows the enlarged organisation to focus on delivering the best possible diagnostic solutions that can enable a better understanding of lung health.

The acquisition of Morgan Scientific is a key milestone in Vitalograph’s plan to develop its respiratory diagnostics business globally, furthering its goal of providing comprehensive testing solutions that enable the best possible respiratory healthcare. Vitalograph is in the middle of an ambitious growth strategy and is on track to treble its respiratory diagnostics business in the four years leading to 2026.

Company Description

Vitalograph products and services are chosen by medical professionals in over 113 countries for healthcare, occupational health, and clinical trials. We manufacture and supply high quality spirometers and respiratory medical devices which aid the detection, diagnosis and control of respiratory conditions. We have also delivered successful clinical trials for many of the world’s leading pharmaceutical companies, biotech and contract research organizations.\n\nVitalograph was formed in the UK in the 1960s following the invention of an innovative portable spirometer. Our pioneering spirit continues to this day. We know that quality products and high standards are the foundation of success and we remain highly specialized in the field of spirometry and respiratory diagnostics. From our UK headquarters, Vitalograph serves global markets with operations in Ireland, Germany, Japan, and USA.\n\nIn September 2024, Morgan Scientific Incorporated (MSI) joined the Vitalograph group of companies as a wholly owned subsidiary. Vitalograph – a global leader in respiratory diagnostics – has had a long and enduring relationship with Morgan Scientific. For both companies, the decision is a natural progression as the combined expertise allows the enlarged organisation to focus on delivering the best possible diagnostic solutions that can enable a better understanding of lung health.\n\nThe acquisition of Morgan Scientific is a key milestone in Vitalograph’s plan to develop its respiratory diagnostics business globally, furthering its goal of providing comprehensive testing solutions that enable the best possible respiratory healthcare. Vitalograph is in the middle of an ambitious growth strategy and is on track to treble its respiratory diagnostics business in the four years leading to 2026.