DATA STEWARDSHIP & PRIVACY SUPERVISOR

Description The Data Stewardship & Privacy Supervisor oversees countywide records governance and serves as the primary IT privacy leader, ensuring Snohomish County's data handling practices meet federal, state, and local requirements. The role manages the Records Center's operational activities-including intake, storage, access, disposition, and archival transfer-and provides strategic guidance on privacy controls, incident response, retention practices, and compliance initiatives. In addition, this position leads coordination with departmental records contacts and external partners, ensuring defensible records management practices and consistent privacy implementation across programs. This role also partners closely with technology teams to evaluate emerging system capabilities, assess privacy and records risk, and implement countywide improvements to data protection. Strong communication, relationship-building, and program-coordination skills are essential, as the supervisor routinely interfaces with IT leadership, departmental stakeholders, and external agencies to align operational practices with evolving regulatory requirements. Why Join Our Team? Snohomish County' commitment to life-work balance and an inclusive culture is key to our national NACo award-winning success. The County offers outstanding benefits and professional growth opportunities to employees, including flexible work schedules, telework options and a beautiful building in downtown Everett, WA that houses employee locker rooms, bicycle lockers for bike commuters and is within walking distance of a major transit hub, the Everett Station. Snohomish County believes in diversity, equity, and inclusion (DEI) and is committed to embedding these values into our workplace culture. Snohomish County is located on the Puget Sound, we are situated near some of the country's most scenic national parks and is consistently ranked as one of the best places to live in the U.S. To learn more about the Department of Information Technology goals, values and commitments check out our 3-year strategic plan. *We are hiring one (1) FTE and creating an eligibility list. The eligibility list will be valid for six (6) months from the closing date of this post, and placement on the list is not a guarantee of call-back or job offer. NOTE Job offers are contingent on successful completion of employment verification and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States. Snohomish County does not participate in the DoJ E-verify program, and if you require E-verify to confirm employment, you are likely not eligible to apply. For any questions, reach out to View email address on click.appcast.io

BASIC FUNCTION

This role serves as the county Data Records supervisor and IT Privacy Officer. Primary function includes day-to-day operations of county records center, as well as leading strategy for the physical records data in the county and overseeing the IT departmental response to public records requests. In addition, the role serves as the IT data privacy officer. This role involves providing guidance and outreach related to data privacy and protection and records management. In all areas of oversight, the role ensures compliance with federal, state, and local laws and standards, through advising, assisting, and training county department contacts in data privacy and protection regulations and in proper retention, disposition, and preservation of county records.

STATEMENT OF ESSENTIAL JOB DUTIES

Ensures safety and integrity of physical record inventory assigned to the custody and control of the IT records center. Develops, executes, and ensures operation of efficient and effective inventory control systems including physical records intake, movement, storage of and access to paper and media records, and defensible records destruction for all county departments. Serves as a county liaison with the state division of archives and records management. Utilizes the State of Washington records retention schedules to recommend retention schedules for specific documents; assists in advising and reviewing interpretation of state records retention schedules for department contacts. Researches and resolves records management issues and concerns. Identifies, collects, and transfers historic, archival and security records to state archives. Plans, organizes, supervises, and evaluates the work of subordinate employees; recommends the hiring, discipline, transfer, promotion, and termination of employees as necessary. Specifies, acquires, develops, organizes, implements, and maintains comprehensive records management software and manual systems, including a records retrieval system for county records and documents transmitted to the records center for custody. Determines and monitors unit strategies, goals, and objectives; prepares the unit’s annual budget; coordinates and plans physical space and inventory resource requirements. Ensures compliance with policy regarding IT department responses to public records requests through overseeing unit work effort and providing direction and support. Routinely collaborates with county public records officer to prioritize outstanding requests. Develops and maintains county data privacy programs and associated policies, procedures, authorization forms and notices to advance the county’s competency in data privacy across all channels, work streams, and data lifecycle stages. Routinely monitors and ensures county compliance with data privacy policy, assists in response to data privacy incidents, and data security breach, identifying adjustments needed to reduce future exposure. Serves on records committees within the county; leads IT community of department records coordinators with guidance relating to records retention and centralized records storage. Partners with IT technical and department project staff and the County-wide Privacy Officer to ensure IT system solutions are configured to provide the appropriate level of data protection to meet established policy requirements and provide recommendations for internal controls that may be needed to prevent gaps in technical system capability. Works closely with technology teams to evaluate and anticipate potential privacy concerns embedded in the use of emerging technologies. Supervises the destruction of public records as authorized by the State Records Act. Designs, develops and provides regular training programs, documentation, outreach, and support for county department contacts relating to archival records management and data privacy and protection policies and best practices, promoting a culture of strong privacy controls for county departments, offices, and courts. Works with third-party stakeholders such as IT business partners, suppliers, service providers and vendors to ensure that they clearly understand and comply with county privacy requirements when doing business with the county. Acts as county liaison with other records and data privacy personnel in state and local government, industry and the academic community, regularly consulting and working to remaining current in records management and data privacy and protection legislation, technology and best practices through training, research, networking and review of professional publications. Serves as the IT data privacy officer, establishing procedures related to data privacy and protection, and recommending county policies related to data privacy and protection, evaluating both policy and procedure against current and anticipated legislation. Conducts internal and external ecosystem data privacy compliance assessments and audits ensuring business units, technology teams, vendors, and ecosystem partners meet data privacy and permissible use requirements; develop mitigation plans for non-compliant areas. Communicates with IT leadership, executive’s office, and other stakeholders on county data privacy practices in data protection and provides strategic consulting and advice on privacy program design for county departments, offices, and courts.

STATEMENT OF OTHER JOB DUTIES

Performs related duties as required.

MINIMUM QUALIFICATIONS

Bachelor’s Degree in computer science, records or information management, business administration, law or closely related field; PLUS, four (4)years’ experience in records management, public records act (FoIA), data privacy or related work; one (1) year lead or supervisory experience is required; OR, any equivalent combination of training and/or experience that provides for the required knowledge and abilities. Experience leading or supervising in records or IT role is preferred. Technical training or knowledge of Washington State records retention schedule is preferred. Must pass job related tests.

SPECIAL REQUIREMENTS

Must successfully pass a background investigation. A valid Washington State Driver’s License is required. Certified Records Manager designation ( or ability to obtain within one year. Certification in one or more of the following or ability to obtain within one year: Certified Information Professional (CIP) Certified Information Privacy Professional and Manager (CIPP, CIPM) Information Governance Professional Certification (IGP) Certified Data Management Professional (CDMP) When assigned to the Department of Information Technology Candidates for employment must successfully pass a criminal background investigation, which includes fingerprinting.

KNOWLEDGE AND ABILITIES

Knowledge of: federal, state and local government laws and regulations governing the creation, retention, storage, disposition, records confidentiality, disclosure and protection of public records; federal, state and local government laws and regulations governing the privacy and protection of personal information held by government; management principles including but not limited to development of tactical plans to accomplish organizational goals and objectives; project management principles and practical applications; personnel supervision including the ability to lead, coach, mentor and train staff; budget management; records center facility management; new and emerging records media technology; state and local records retention schedules and their application to public records; principles of professional archival practice, records, information, and file management; government and private records center management, fire and safety regulations, materials management, warehouse operation, and developing trends in records center operations; role of State Records Committee and State Archives Division; use of Microsoft Office applications. Ability to: speak publicly and prepare presentations; write and develop effective publications and training materials; provide in-person or virtual training to county employees in area of responsibility ability to articulate the importance of customer privacy. Comfort with promoting privacy up and down the management chain, including audiences who have varying levels of familiarity with the topic; manage time and delegate work assignments; maintain productivity and effectiveness with scarce resources; work effectively with representatives of county departments and state archives; administer contracts with vendors; work as an effective member of the department team; identify and implement solutions and resolve problems related to customer/stakeholder relations, outreach and marketing; balance conflicting demands and priorities from the department, division, and customers; respond to and resolve complex problems; evaluate records to determine their potential archival and historical value; ensure the security and integrity of agency records in storage and prevent their loss, destruction, inappropriate public disclosure, or misplacement; ensure building security and safety of staff; manage records center building facility; collect, interpret, and present statistical, workload and performance data; project needs for equipment, vehicles, supplies, replacement, upgrades, and maintenance; understand business process flows and provide recommendations for operationalizing compliance requirements; evaluate software solutions for data privacy and protection compliance write equipment and product specifications for planned purchases including barcode, computer and material handling equipment; track fulfillment of equipment, maintenance, repair and supply requests; identify, mitigate and resolve complex records management and storage problems; effectively supervise, train, coordinate and evaluate the work of subordinate employees; work effectively under pressure; work independently with minimal supervision; communicate with colleagues and the public in a tactful and courteous manner; effectively utilize standard and specialized office and warehouse equipment; identify and appropriately escalation issues and concerns to management.

PHYSICAL REQUIREMENTS

May be required to carry objects weighing up to fifty (50) pounds.

SUPERVISION

Employee receives supervision from an administrative superior as assigned.

WORKING CONDITIONS

The work is performed partially in a standard office environment and partially in a warehouse setting with occasional trips to facility locations throughout the county and to state archive facilities. Snohomish County is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request. EEO policy and ADA notice #J-18808-Ljbffr Snohomish County