Accounts Payable & Receivable Specialist - Elmhurst Chrysler Dodge Jeep Ram

Job Description

Job Description

Description:

Elmhurst Chrysler Dodge Jeep Ram is seeking an organized, dependable, and detail-oriented Accounts Payable & Accounts Receivable Specialist to join our Accounting Department. This position is responsible for accurately processing dealership payables and receivables, maintaining vendor and customer accounts, reconciling records, and supporting the day-to-day accounting functions of a busy automotive dealership. The ideal candidate is comfortable working in a fast-paced environment, has strong attention to detail, understands the importance of meeting accounting deadlines, and can communicate professionally with employees, managers, customers, and vendors.

Accounts Payable

• Process vendor invoices accurately and in a timely manner.

• Review invoices for appropriate documentation, approvals, and account coding.

• Match invoices to purchase orders, statements, and supporting documentation.

• Enter invoices and payments into the dealership accounting system.

• Prepare and process vendor payments according to established schedules.

• Reconcile vendor statements and research discrepancies.

• Maintain accurate vendor records and documentation.

• Respond to vendor inquiries regarding invoices and payment status.

• Identify duplicate invoices, incorrect charges, credits, and other discrepancies.

• Assist with month-end accounts payable reconciliation and closing procedures.

Accounts Receivable

• Record and post customer and dealership receivables accurately.

• Monitor outstanding balances and follow up on past-due accounts.

• Apply payments and credits to the appropriate accounts.

• Reconcile accounts receivable schedules to the general ledger.

• Research and resolve payment discrepancies.

• Maintain accurate supporting documentation for receivable transactions.

• Communicate professionally with customers, vendors, managers, and other departments regarding outstanding balances.

• Assist with dealership receivables, including applicable warranty, vendor, internal, and other automotive-related accounts.

Accounting & Dealership Support

• Maintain accurate accounting records and organized electronic and paper files.

• Assist with daily and monthly reconciliations.

• Research accounting discrepancies and communicate findings to management.

• Work closely with Sales, Service, Parts, and other dealership departments to obtain required documentation and resolve accounting issues.

• Assist the Accounting Department with month-end closing responsibilities.

• Maintain confidentiality of employee, customer, vendor, and dealership financial information.

• Follow dealership accounting procedures and internal controls.

• Assist with audits and provide supporting documentation when requested.

• Perform additional accounting and administrative duties as assigned.

Qualifications

• Previous accounts payable and/or accounts receivable experience preferred.

• Automotive dealership accounting experience is strongly preferred.

• Strong understanding of basic accounting principles and reconciliation procedures.

• Excellent attention to detail and accuracy.

• Strong organizational and time-management skills.

• Ability to manage multiple priorities and meet deadlines.

• Strong written and verbal communication skills.

• Ability to research discrepancies and independently follow through until issues are resolved.

• Professional and dependable with the ability to handle confidential financial information.

• Proficiency with Microsoft Excel, Outlook, and other standard office applications.

• Experience with automotive dealership management systems (DMS) is a plus.

• High school diploma or equivalent required; additional accounting or business education is a plus.

What We’re Looking For:

We are looking for someone who takes ownership of their work and understands that accurate accounting is essential to every department of the dealership. The right candidate will be organized, approachable, dependable, and willing to work as part of a team while also being comfortable independently managing assigned responsibilities.

About Elmhurst Chrysler Dodge Jeep Ram

Elmhurst Chrysler Dodge Jeep Ram is committed to providing a professional, team-oriented workplace where employees have the opportunity to contribute, grow, and be recognized for the work they do.

We are an Equal Opportunity Employer and consider qualified applicants without regard to legally protected characteristics.