Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support a machinery manufacturing operation in Rock Hill, South Carolina. This Contract position will help keep documentation organized, customer and contractor records up to date, and administrative processes running smoothly across safety, compliance, and service-related activities. The ideal candidate is highly organized, comfortable working with databases and spreadsheets, and able to manage multiple priorities while maintaining accuracy. If someone has Health and Safety or Certificate of Insurance experience, that is a plus!

Responsibilities:

• Maintain and update controlled documents within company document management platforms and SharePoint to support compliance, accuracy, and ease of access.

• Respond to customer-related administrative requests, including coordination of insurance certificates and preparation of required documentation for sales and service teams.

• Oversee external contractor portal records by keeping safety files, insurance information, training documentation, and recurring reporting submissions current.

• Assign, monitor, and record employee safety training in designated learning systems to ensure completion data and attendance details are accurate.

• Organize and preserve customer standards, specifications, training resources, and other operational records needed by the department.

• Support departmental administration through spreadsheet and database updates, document revision tracking, audit coordination, and follow-up on corrective action items.

• Provide general administrative assistance such as data entry, office support, and communication handling to help maintain efficient daily operations.

• Prior experience in an administrative assistant or office support role.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Experience working with document control systems, spreadsheets, and database records.
• Ability to manage multiple deadlines and maintain organized files in a fast-paced environment.
• Familiarity with customer documentation, compliance records, or contractor administration is preferred.
• Exposure to safety training coordination, audits, or health and safety documentation is an asset.
• Strong communication skills, including the ability to handle inbound inquiries and support internal teams effectively.