Administrative Assistant II

Department: Social Work Salary: $36,294 - $40,000

Description:

Job Summary

The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit.

Duties

* Provides general assistance and information to students, faculty, and staff as required

* Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards

* Maintains records relating to administrative, financial, and human resources matters

* Prepares expenditure and personnel documents; assists with budget reconciliations

* Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments

* Prepares and distributes communications and correspondence on behalf of others

* Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures

* Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements

* Assists with coordinating events; attends and assists at events as required

* Maintains departmental inventory

Marginal Duties

* Performs all other duties as assigned

* Performs tasks related to specific department/college

Supervisory Responsibilities

Direct Reports:

* May supervise Student Employees

Delegation of Work:

* May assign work to subordinate(s)

Supervision Given:

* May supervise the work of student workers

Qualifications

Required Education:

* 30 hours of college course work

* Experience in lieu of education

Required Experience:

* Minimum of two (2) years of related job experience

License/Certification:

* None required

Preferred Qualifications

* None

Knowledge, Skills and Abilities

Knowledge:

* Knowledge of general office and administration tasks and equipment

* Knowledge of relevant university policies and procedures

Skills:

* Good technical skills, including strong proficiency in MS Office and PeopleSoft

* Strong analytical and problem solving skills

* Excellent interpersonal, communication, and customer service skills

* Good attention to detail

* Strong organizational skills

Abilities:

* Ability to work in a timely manner

* Ability to multitask

* Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

Work Location and Physical Demands

Primary Work Location:

* Works in an office environment

Physical Demands:

* Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks

* Must have precise hand-eye coordination and the ability to identify and distinguish colors

* Must have the ability to move items of up to 40lbs.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.