ACT/OTP Coordinator

Job Description

Job Description

Description:

Position Summary

The ACT/OTP Coordinator assists students in the Advanced Career Training, Other Training Provider, and Advanced Training programs; identifies candidates, assists with requirements, and monitors progress and performance expectations in accordance with PRH and Center policies.

Essential Functions

1. Assist in identifying potential candidates for the ACT/OTP/AT programs.
2. Notify staff and OA of requirements for the ACT, OTP and AT programs.
3. Prepare students for participation in ACT/OTP/AT: Introduce the ACT/OTP/AT programs during the Career Preparation Period (CPP) to include all phases of the requirements for different programs and activities that meet established criteria.
4. Develop and implement center ACT and OTP applications. Assist students with completion of all necessary partner documentation including applications and FAFSA.
5. Provide classes and workshops to introduce students and provide information about the ACT, OTP, and AT programs.
6. Provide students with an employability assessment evaluation.
7. Monitor and ensure ACT/OTP students’ progress and accountability: Monitor ACT/OTP students’ progress and performance participation.
8. Ensure that students’ accountability information is submitted accurately and within established time frames. Ensure all areas of TAR are being updated.
9. Update CIS case notes monthly.
10. Provide support and counseling to ACT/OTP/AT students: Provide transportation using GSA vehicles as needed.
11. Facilitate ACT/OTP participation in the Student Experience Assessment.
12. Act as liaison between Center and enrollment agency on students’ behalf.
13. Ensure that students meet all program expectations and are sanctioned and rewarded accordingly.
14. Ensure that the ACT/OTP program meets PRH, Corporate and Center requirements
15. Develop and maintain Memoranda of Understanding (MOUs) or contracts with partner institutions as mandated by the PRH, Corporate Office or Center.
16. Ensure that the programs have the required number of student participants at all times.
17. Ensure that all students are engaged in meaningful learning and enrichment activities during their down time (i.e., non-class days/hours, semester breaks, etc.) from concurrent courses.
18. Receive records and maintains regular progress and attendance reports from concurrent enrollment institutions.
19. Meet with ACT students at least once per month. Has group meetings with OTP students as appropriate.
20. Ensure that students transferred to AT programs are based on requirements set by AT program, the PRH, Corporate and Center requirements:
21. Ensure that the Center consistently has accurate and current information on all Advanced Training programs. Distribute information about AT programs to the Center.
22. Work with Programs, Records, and CTS areas to ensure that submission deadlines and documentation requirements are met and that transfers to other centers are processed appropriately.
23. Act as the liaison between the Center and the AT program.
24. Participate in department meetings and all mandated PRH and Strategix training.
25. Maintain accountability of staff, students, and property and adhere to safety practices.
26. Promote a harassment-free environment.
27. Utilize information systems and handle student data in strict adherence to Job Corps and Strategix policies to protect student’s personally identifiable information (PII) and reduce network security threats.
28. Adhere to and model Strategix servant leadership culture values: Honor Others, Inspire Vision, Choose Integrity, People First, Balance Focus with Flexibility, Serve with Humility, and Innovate and Disrupt.

We are committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Qualifications and Experience Minimum

Associate's degree from accredited institution and two years of relevant experience. Excellent customer service and conflict resolution skills. High level of organizational skills, attention to detail, and accuracy. Information technology proficiency including MS Office. Excellent interpersonal and communication skills. Unless waived by management, a valid driver's license in the state of employment with an acceptable driving record is required.

Preferred

Previous Job Corps experience and three years of relevant experience.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This job description is not intended to be all-inclusive. Employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate with or without notice. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning device and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to outdoor weather conditions ranging from cool in Winter to extreme heat in the Summer and Fall months, and occasional poor air quality. The noise level can vary from moderate to loud.