Office Assistant 2 (Calculations) (NY HELPS)

Duties Description • Create and maintain accurate financial, accounting, and/or statistical records.
• Understand and enforce rules and regulations following NYS State Finance Law, online auction contract(s), and internal procedures.
• Compile and prepare financial data for Special Fund monies owed to state agencies.
• Schedule, coordinate, and review online auction payments.
• Reconcile weekly statements with the bills of sale received.
• Prepare correspondence with internal and external stakeholders, including, but not limited to the OGS Accounting unit, other agency finance units, GovDeals, and other customers.
• Investigate and resolve complaints, including requests for refunds.
• Prepare, process, track, and record financial transactions.
• Perform calculations and computations using known and standard formulas and methods.
• Prepare and validate documentation, including program and financial reports.
• Reconcile accounts with monthly invoices and assist in resolving discrepancies.
• Professionally correspond and collaborate with agency surplus coordinators and onsite agency contacts.
• Proficiently utilize Microsoft Office Suite, program-specific software, and various web-based applications.
• Utilize tracking software to locate titles and other paperwork required to complete the final sales.
• Provide general office support as time allows.
• Perform other duties and special projects as required.


Note:
*There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Minimum Qualifications Minimum Qualifications Required for Appointment:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

OR
Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 07 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.


Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.


For a full version of OGS's EEO/AA statement and benefits joining Team #OneOGS, please visit

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/ALG


Telephone View phone number on click.appcast.io


Fax View phone number on click.appcast.io


Email Address View email address on click.appcast.io


Address

Street NYS Office of General Services, HRM


31st Floor Corning Tower, Empire State Plaza


City Albany


State NY


Zip Code 12242


Notes on Applying Please submit a resume and cover letter to View email address on click.appcast.io detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.