Office Manager

Job Description

Job Description

Gainesville Neon and Signs, LLC is ready to welcome a high‐energy Office Manager who thrives in a fast‐paced, creative, and fabrication‐driven environment. Since 1964, our team has built a reputation for delivering top‐quality custom signage with precision, pride, and seamless project execution — and we’re looking for someone who can help keep that momentum strong. If you love staying organized, keeping operations moving, and being at the center of a team that designs, builds, installs, and services signs across North Florida, this role is for you. We offer competitive pay, PTO, sick time, paid holidays, and a casual, team‐oriented workplace.

Responsibilities

• Manage daily office administration and maintain an organized, efficient workspace.
• Provide professional customer support and assign incoming leads to appropriate team members.
• Set up, track, and update jobs, projects, and manufacturing orders.
• Coordinate project details, monitor status, and support timely completion and closure.
• Coordinate vendors, including orders, invoices, deliveries, service issues, and documentation.
• Process bank deposits and process accounts payable and support accounts receivable activities.
• Prepare and maintain compliance documentation, including I9s, COIs, W-9s, NTOs, and lien releases.
• Support recruiting, onboarding, employee records, timekeeping, training, safety meetings, and company events.
• Maintain accurate digital and physical records, certifications, licenses, and training documentation.
• Coordinate vehicle documentation, inspections, and maintenance scheduling.
• Manage office supplies and assist with general office and operational improvements.

Required Qualifications

• 2+ years of experience in office management administration.
• Experience using QuickBooks Desktop.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with accounts payable and accounts receivable.
• Experience with project coordination and job tracking.
• Strong records management skills.
• Excellent customer service and communication abilities.
• Strong time management, organization, and multitasking skills.

Preferred Qualifications

• Associate degree in business administration or a related field.