Administrative Coordinator

Job Description Position Summary We are seeking a highly organized and detail-oriented Administrative Coordinator to join our Risk and Compliance team. This individual will serve as the central point of intake for our teams shared mailbox, which receives a high volume of requests. The ideal candidate is an excellent written communicator, thrives in a fast-paced environment, and is comfortable managing priorities with efficiency and professionalism. Key Responsibilities Monitor, triage, and prioritize all incoming emails to the Risk and Compliance shared mailbox. Categorize and assign requests to the appropriate team members or stakeholders based on subject matter and urgency. Ensure timely acknowledgment of receipt for inquiries and requests, setting clear expectations for response times when appropriate. Maintain tracking of incoming requests to help monitor workflow, identify trends, and support resource planning. Draft and send clear, professional communications to internal and external stakeholders. Flag urgent or high-risk requests for leadership attention. Support light administrative tasks such as compiling documentation, organizing responses for due diligence portals, and scheduling team meetings. Assist in maintaining process documentation related to intake and mailbox operations. Qualifications Exceptional written communication and organizational skills. Proven ability to manage a high volume of email or administrative requests efficiently and accurately. Strong attention to detail and ability to follow and improve process workflows. Ability to maintain confidentiality and exercise sound judgment. Proficiency with Microsoft Outlook, Excel, and other collaboration tools (e.g., Teams, SharePoint). Prior experience in an administrative, coordination, or client-facing communication role preferred, but not required. Preferred Traits Proactive, self-motivated, and able to work independently. Comfortable working across teams and with varying levels of seniority. Interest in learning more about compliance, privacy, ESG, and enterprise risk topics over time. Working Hours Must be able to work during US EST business hours. #J-18808-Ljbffr