Payroll & HR Coordinator - Healthcare Setting / Avamere Rehab of Newport

Payroll & HR Coordinator - Healthcare Setting / Avamere Rehab of Newport

Payroll & Benefits Coordinator

Status: Full Time

Hours: Monday - Friday, 8:30 AM - 5:00 PM

Avamere Rehab of Newport, 835 SW 11th St, Newport, OR 97365

A Payroll and HR Coordinator in a skilled nursing facility manages payroll processing, employee records, and various HR administrative tasks, ensuring compliance with company policies and regulations. This role acts as a bridge between employees and HR management, providing support and information related to payroll, benefits, and personnel matters.

Essential Duties and Job Responsibilities:

• Accurately processing payroll, including calculating hours, bonuses, overtime, etc.
• Ensuring timely and accurate payroll input into the HRIS/payroll system.
• Reconciling payroll data and resolving any discrepancies.
• Maintaining and updating employee payroll records.
• Managing employee time and attendance records.
• Processing wage garnishments and other deductions.
• Responsible for onboarding new hires; completing background checks timely, licensure check, TB, Hep B, CPR Card and other required signed policies and forms.
• Maintaining employee personnel files, ensuring accuracy and compliance. To include running background checks, obtaining updated licensure, CPR Card, TB and Hep B before documents expired.
• Processing payroll status changes, promotions and terminations.
• Assisting with recruitment efforts, communicate openings to TA Department and attend interviews.
• Administering new hire orientations and onboarding processes.
• Assisting with employee relations and conflict resolution.
• Answering employee questions about HR policies and procedures.
• Providing information and support to employees regarding benefits programs.
• Assisting with benefits enrollment and Open Enrollment.
• Maintaining records related to employee benefits.
• Ensuring compliance with all applicable federal, state, and local laws and regulations.
• Maintaining records in accordance with HIPAA guidelines.
• Participating in audits of HR and payroll records.
• Providing general administrative support to the HR department.
• Answering phones and managing correspondence.
• Filing and maintaining HR documents.
• Notarizing documents as needed.

Requirements and Qualifications:

• High School graduate or GED
• Two or more years of experience in Human Resources, Payroll and new hire onboarding in the healthcare clinical setting
• Have a passion for caregiving and enhancing the quality of life for our patients/residents.
• Excellent verbal and written communication skills are essential for interacting with residents, families, and staff.
• The ability to manage multiple tasks, prioritize effectively, and maintain detailed records
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• The ability to provide positive and helpful experience for patients/residents and visitors.
• The ability to address issues and find solutions efficiently.

At Avamere, we believe in taking care of our employees. We offer a comprehensive benefits package that includes:

• Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible.
• 401 (k) Plan: After 90 days of employment, with matching program.
• Paid Time Off (PTO): Accrue up to 4 weeks PTO per year, 6 holidays and accrued sick leave.
• EAP Canopy with unlimited telehealth mental health visits.
• Continuing Education and Higher Education Reimbursement.
• Generous employee referral bonus program.
• Flexible Spending Accounts & CERA: Medical FSA, Dependent Care FSA and CERA (Commuter Expense Reimbursement Account).
• Professional Development: Opportunities for growth and development within the company.
• Voluntary Benefits: Life insurance, disability coverage, supplemental hospital, accident and critical illness coverage, Legal Services, Pet Insurance, discount programs and more.

Avamere is an Equal Opportunity Employer and participates in E-Verify.