Aquatics Coordinator

Job Description

Job Description

Assure that all aspects of the Aquatic facilities are in compliance will all state and federal regulations, university policies and procedures, and departmental policies and procedures. This is a twelve-month position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Develops and implements strategic planning for the aquatic facilities and programs including managing all aspects of the execution of aquatics program activities; organize staffing requirements, scheduling, registration, safety personnel, evaluation, develops a system for handling participant complaints and difficulties.
• Develops, markets, and delivers diverse formal and informal aquatics programming including, training, workshops, events.
• Establishes, documents and communicates emergency procedures, safety practices, and risk management procedures designed for high risk outdoor and indoor activities safety according to industry standards.
• Assists the director in developing and reviewing an overall risk management plan for the department.
• Develops and implements overall budget of the aquatic facilities (indoor and outdoor pool); Communicates budgetary and operational progress in semester and annual reports.
• Conducts the selection, training, assignment, in-service education, supervision and evaluation of aquatic instructors, head lifeguards and lifeguards.
• Measures safety standards and procedures for effectiveness and for compliance with the state and federal regulations and industry leaders, such as the American Red Cross, the National Safety Council, Occupational Safety and Health Administration, State of Texas Department of Health.
• Coordinates facility use schedule balance with intercollegiate athletics, academics, and promote usage during recreational hours.
• Assesses equipment needs for the aquatics facilities and aquatics programs.
• Maintains inventory of equipment including maintenance and purchasing of all intramural sport and climbing wall equipment. Documents regular safety/maintenance checks on all equipment and facility spaces to ensure they are maintained, in good condition and are cleaned and sanitized according to documented schedule.
• Coordinates maintenance and major repairs with Facilities Management.
• Evaluates new programming methods and materials by researching industry and peer institutions; conducts participant surveys; proposes new initiatives/idea that target various populations of the University community as well as AA&CC members. Implement when approved.
• Establishes and documents policies and procedures for aquatic programs. May assist with other policy and procedure documentation.
• Maintains files, records and prepares monthly reports for leadership.
• Keeps up-to-date with regional and national trends by becoming actively involved in community, regional and national organizations with aquatics and campus recreation.
• Contributes to the effective team management of all relevant problems, issues and opportunities. Assists with all special events and/or programming within the Campus Recreation Department.
• Serves as an Instructor and participating in all faculty development programs for the freshman success course, ND 0101 - Personal and Academic Development.
• Serves as a point of contact for programs as directed and for occasional non-routine projects that generally require coordinating between various offices.
• Performs other duties assigned.

QUALIFICATIONS:

• Bachelor's degree from an accredited college or university is required, preferably in Recreation Administration, Leisure Management, Physical Education, Sports Administration or related field; Master's degree in related fields preferred.
• Five years demonstrated practical experience working in an aquatic facility. Experience with student development and personnel management.
• CPR/First Aid/AED certification required or ability to obtain within first 90 days of employment (probationary period).
• Current Lifeguard and Water Safety Inspection certification required or ability to obtain within first 90 days of employment (probationary period).
• Current Pool Operator certification required or ability to obtain within first 90 days of employment (probationary period).
• Must clear and maintain a favorable background investigation and clearance
• Must maintain a valid driver's license, motor vehicle liability insurance and personal injury insurance, and be able to complete the University Van Driver Training within 90 days of employment date.
• Must be able to work flexible hours including sporting and non-sporting events that may occur on early morning, weeknights, weekends, and possibly holidays; Occasional travel may be required
• Must have the ability to demonstrate intermediate skills in MS Office (Word, Excel, and Outlook); Teams, Zoom or other virtual platform.
• Must have excellent verbal and written communication skills. Strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; an ability to work effectively with communities across the university.
• Must have a high ethical standard and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; displays solid problem solving and interpersonal skills; works well independently and as part of a team.
• Must have strong self-judgment abilities to assist in the preparation of department personnel policy information. Use discretion to complete work assignments. Initiative is frequently required to complete work assignments. Decisions are made regarding policy interpretation and individual work priorities.
• Must have a high attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment, and manage multiple priorities to meet deadlines.
• Familiarity with the National Intramural and Recreational Sports Association (NIRSA).
• Knowledge of standard practices in campus recreation and/or sports team training.
• Ability to work effectively with faculty, staff and students from a variety of diverse backgrounds.
• Understanding of the NCAA Division II intercollegiate athletic programs

PHYSICAL DEMANDS:

• Working conditions are in an office environment and university campus setting. Must be able to move across the university campus to conduct day to day business.
• While performing this role, the employee work outdoors when they work at athletic fields, sporting events, practices, or job sites, work indoors in a gym or other athletic facility.
• While performing this role, the employee will be regularly required to sit, walk, and stand; talk and hear, both in person and by telephone; and use hands repetitively to operate standard office equipment; and occasionally required to lift up to 50 pounds.
• While performing the duties of this job, the employee frequently works in outside weather conditions and is frequently exposed to extreme cold. The employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, extreme heat, and risk of electrical shock. And may be exposed to loud and distracting sounds.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner.
• Constantly operates a computer and other office productivity machinery.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

St. Mary's University is a Hispanic-Serving Institution and an Equal Opportunity Employer.