Municipal Court Administrator

Municipal Court Administrator

The City of Jersey City is seeking a qualified Municipal Court Administrator for the Municipal Court. The Municipal Court Administrator, under direction, of the Municipal Court Judge and/or the Municipal Court Director, has charge of and performs quasi-judicial and administrative functions related to the operation of a municipal court.

Examples of Duties

Job Duties:

• Plans, develops, coordinates, and implements procedures for the efficient and effective operation of the court.
• Assigns duties to court personnel and supervises and evaluates their performance.
• Provides instructions to office staff on activities related to the implementation of court rules, state statutes, local ordinances, and local court policies. Provides and/or arranges for training for all office staff in their respective functions.
• Develops administrative programs designed to achieve the objectives of the Municipal Court.
• Analyzes, evaluates, and modifies office procedures, as required.
• As required, participates in case processing, which may include determining whether a summons or warrant should be issued; interacting with defendants, witnesses, and attorneys; docketing; recording payments and fines; operating recording machine during court proceedings; scheduling trial calendars, and so forth.
• Determines whether alleged facts justify the issuance of either a summons or warrant for the arrest of the defendant. If a warrant for arrest is issued, may determine bail amount consistent with parameters established by Statutes and Rules of the Court.
• Accepts complaints and takes oaths.
• Attests to court writs, processes, commitments, search warrants, bench warrants, and subpoenas.
• Prepares court calendar.
• Makes arrangements for court sessions, assures that court room facilities are available, and that appropriate staff have been assigned.
• Assists the Municipal Court Judge in the arraignment of defendants.
• Calls and swears witnesses at trial of cases.
• Where authorized, sets conditions of pre-trial release in accordance with bail schedules promulgated by the Administrative Office of the Courts or by the Municipal Court.
• Receives and disburses bail, fines, costs, and other court revenues.
• If serving as the Violations Clerk, supervises and/or performs all relevant duties and related tasks.
• Establishes and maintains required records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
• Performs other duties as assigned.

Qualifications

Required Education: High School Diploma or GED required.

Required Experience: Two (2) years of experience in work related to the administrative operation of a court, law enforcement agency, law office or government agency, including the preparation and/or processing of legal documents.

Required License(s): Appointees will be required to possess a valid driver's license in New Jersey.

Supplemental Information

Essential Skills:

• Knowledge of the methods, techniques, and procedures used in planning and implementing work activities.
• Knowledge of the problems involved in the formulation of effective policies and procedures for the office and other clerical and related operations.
• Knowledge of the methods used to prepare and supervise the preparation of statistical and other reports containing findings, conclusions, and recommendations.
• Knowledge of the methods used in supervising the establishment and maintenance of records and files.
• Knowledge of the techniques used in budget preparation.
• Knowledge of general accounting and statistical record keeping methods.
• Ability to establish, implement, and monitor work goals and objectives.
• Ability to organize assigned work and develop effective work methods.
• Ability to give suitable assignments and instructions to individuals and groups and to evaluate their performance.
• Ability to effectively and efficiently coordinate the administrative and clerical functions, staff, and facilities of an organization.
• Ability to interpret applicable laws, ordinances, rules, regulations, and procedures.
• Ability to prepare clear, concise, accurate, and informative reports, including those of a statistical nature.
• Ability to take and maintain a firm and correct stand when controversial matters are considered.

This is a Civil Service Job and you must eventually pass and qualify for the applicable Civil Service title.

Please note that this role is subject to the residency requirements set forth by NJ First Act.

**NOTE: The above local job posting was submitted to the vicinage by the local municipality and is NOT a State job posting.

The City of Jersey City is an Affirmative Action/Equal Employment Opportunity Employer and complies with all applicable federal and state laws, rules and regulations relating to anti-discrimination and anti-harassment.

Benefits

The City of Jersey City offers a complete benefits package to full-time employees including health insurance, dental, vision, vacation, holidays, sick time, pension, life insurance, professional development assistance, employee assistance program, and other benefits. For more information, please visit our Benefits Page.