Operations Coordinator (Administrative & Financial Support)

Benefits: Opportunity for advancement Paid time off Training & development Job description: We are seeking a highly organized and detail-oriented Operations Coordinator to support daily business operations across administrative, financial, and logistical functions. This role is a critical support position to the COO and requires someone who can manage multiple priorities, shifting deadlines, and high-volume workflow while maintaining accuracy and professionalism. The ideal candidate is proactive, systems-driven, and thrives in a fast-paced environment where priorities can change throughout the day. You will be trained on existing systems and processes -- success in this role comes from consistently following them, staying organized, and communicating proactively. Office / Clerical: Wisconsin Home Improvement / Wisconsin Insulation located in Menomonee Falls is growing and has an immediate full-time opening for an energetic, organized and motivated office assistant. This position consists of various administrative tasks, in a fun, fast paced environment! Schedule: Monday-Friday 8:00 AM - 5:00 PM Starting Pay and Benefits: $60,000.00 - 78,000.00 per year based on experience Weekly direct deposit payroll Simple IRA Life Insurance Short Term Disability PTO Paid Holidays Performance based bonuses Company sponsored events Job Responsibilities: Provide direct administrative and operational support to the Chief Operating Officer Follow and maintain existing tracking systems to ensure all deadlines, documentation, and tasks are completed and on time. Oversee billing processes , ensuring accuracy, timeliness, and proper documentation Manage accounts payable and receivable , including invoice processing, payment tracking, and vendor/customer communications Perform job costing and profitability analysis , tracking project expenses and preparing financial summaries Maintain accurate data entry and recordkeeping across accounting and operational system Assist in coordinating delivery logistics , including scheduling, tracking, and communication with vendors Prepare, collect, and manage Certificates of Insurance (COIs) and lien waivers in compliance with contractual requirements Assist with contract administration and documentation tracking for ongoing projects Serve as a point of contact for internal staff, vendors, and clients, ensuring clear and professional communication Maintain organized filing systems (digital and physical) for financial, operational, and compliance documents Support cross-functional teams with administrative and operational tasks as needed Required for This Position: Ability to follow established systems and processes while maintaining strong organization Consistent execution of tasks and deadlines without needing repeated reminders Ability to manage multiple priorities and adjust when new tasks arise Willingness to ask questions and use available resources when needed Communicates clearly and professionally with team members, clients, and leadership Excellent phone-based customer service and communication skills Comfortable working in a fast paced environment with changing priorities Comfortable learning and utilizing new software and computer systemsBasic knowledge of Microsoft Word, Excel and Outlook Demonstrates a proactive and solution-oriented mindset Experience with Quickbooks is preferred 2-3 years office management or equivalent experience is preferred Job Type: Full-time Pay: From $60,000.00 - $78,000.00 per year based on experience Work Location: In person #J-18808-Ljbffr