Payroll and AP Administrator

Job Description

Job Description

Position Overview

The Payroll & Accounts Payable Administrator is responsible for processing payroll, maintaining accurate employee payroll records, and supporting accounts payable activities. This position works closely with Human Resources, Accounting, and Operations to ensure timely and accurate processing of employee compensation, vendor invoices, and payments.

The ideal candidate is highly organized, dependable, and comfortable working with confidential financial and employee information.

Payroll Administration

• Process employee payroll accurately and on time for hourly construction employees.

• Ensure union employees are paid in accordance with collective bargaining agreements.
• Prepare union benefit reports and submit them to union trust administrators.

• Review and verify employee timesheets, hours worked, overtime, and payroll adjustments.

• Maintain accurate payroll records, including wages, deductions, paid time off, and other payroll-related information.

• Review payroll information for accuracy and resolve discrepancies after processing.

• Process wage garnishments, withholding orders, and other payroll deductions as required.

• Coordinate with Human Resources and Accounting regarding employee changes, payroll adjustments, and employee records.

• Respond to employee payroll questions and assist in resolving pay-related concerns.

• Maintain and update employee payroll information in the HRIS/payroll system.

• Prepare payroll reports, maintain supporting documentation, and assist with payroll reconciliations.

• Ensure payroll records are maintained accurately and confidentially.

Accounts Payable Administration

• Receive, review, and process vendor invoices accurately and in a timely manner.

• Verify invoice information, approvals, and supporting documentation after processing payments.

• Enter invoices and payment information into the accounting system.

• Match invoices to purchase orders, receipts, and other supporting documentation when applicable.

• Assist with preparing and processing vendor payments.

• Review vendor statements and reconcile discrepancies.

• Communicate with vendors and internal departments to resolve invoice and payment questions.

• Maintain accurate vendor records and accounts payable documentation.

• Assist with tracking outstanding invoices and ensuring payments are processed according to established terms.

• Support month-end closing activities, including accounts payable reconciliations and reporting.

• Assist with maintaining W-9 forms and other vendor documentation.

• Provide additional administrative and accounting support as needed.

Required Qualifications

• Previous experience in payroll administration, accounts payable, accounting, or a related administrative role.

• Strong computer skills, including Microsoft Excel, Outlook, and general accounting or payroll software.

• Excellent data entry skills with a high degree of accuracy and attention to detail.

• Strong organizational skills and the ability to manage multiple responsibilities and deadlines.

• Good written and verbal communication skills.

• Ability to identify discrepancies, research issues, and resolve problems.

• Ability to work independently while also contributing as part of a team.

• Strong customer service skills when working with employees, vendors, and internal departments.

• Ability to maintain confidentiality when handling employee and financial information.

Preferred Qualifications

• 2–3 years of experience in payroll, accounts payable, or a combination of both.

• Experience processing payroll for hourly and salaried employees.

• Familiarity with payroll deductions, garnishments, and wage and hour requirements.

• Experience with accounting systems, payroll software, and HRIS platforms.

• Experience in the commercial construction industry.

• Familiarity with union payroll, prevailing wage, or construction-related accounting practices is a plus.

Anning-Johnson Co. has been a leader in the commercial construction industry since 1940. We take pride in our people, the work we do, and the relationships we've built over the years.

As a 100% employee-owned company, we believe our employees play an important role in our continued success. We offer a collaborative work environment where employees are valued, encouraged to grow, and have opportunities to build long-term careers.

We offer a competitive benefits package designed to support our employees and their families, including:

• Medical, dental, and vision insurance

• Company profit-sharing programs

• Employee stock ownership opportunities 

• Paid time off and paid holidays

• Life insurance and disability benefits

• Employee development and training opportunities